Assistant to PM\Office Administrator (3-12PM)

The international architectural design team opens a vacancy for an Assistant to Project Manager with office administrator functions.

This position suits a junior specialist with 2-3 years of experience.

The employer is the USA architectural studio, focusing on residential planning and design for new construction, and remodels; it has 2 offices - in the USA (California) and Kyiv.

Assistant will work directly with RM and CEO of Ukrainian office and United States office. 

 Responsibilities as Assistant to Project Manager:

• Correspondence and calls between US and UA offices, clients, and subcontractors 
• Organizing and coordinating meetings and appointments as necessary
• Preparing reports for management regarding the status of the project
• Reminding the manager of important tasks and deadlines if needed

 Responsibilities as office administrator:

• Purchase of necessary office products and materials
• Controlling maintaining office equipment 
• Helping organize and maintain office common areas, maintaining cleanliness and comfort
• Dealing with correspondence and phone calls
• Liaising with staff and suppliers

Requirements:

• English level – advanced, Ukrainian and Russian – fluently
• Strong communication skills.
• Ability to work well under limited supervision.
• Professional experience as an assistant, office manager, secretary, administrator, or relevant position up to 3 years
• Excellent written and verbal communication skills
• Solid organizational skills including attention to detail and multitasking skills

Company offers:

• Official employment in accordance with Ukrainian law
• Working place: office near Pochaina metro station and remotely
• Work schedule - flexible (for coordination both - Ukrainian and US offices). From 2-3 PM to 6-7 PM - in the office, up to 12 remotely online, negotiating and corresponding with US part.
• Salary will be discussed personally depending on experience and skills