MHPSS Program Assistant/ Translator- Kyiv

Job Summary

The program assistant/Translator will work closely with the MHPSS team including the Coordinator, Specialists, and Managers to provide all the support to the team. He/she to make sure the tools and information shared are understood and facilitate communication with non-English speaking team members and partner 

Main Responsibilities 

Office work:

• Assist in completing administrative tasks related to program implementation such as follow-up on leave plans, field staff request forms, memos, etc.  
• Support program officers with data entry and consolidation of data when needed 
• Responsible for scheduling meetings and training in consultation with the MHPSS Coordinator; and program officer/Manager including preparation of venue, stationery, and training materials    
• Prepare, organize and deliver forms and documentation needed by the team at the field level, for the daily implementation (client files, data collection tool etc.), and also for training. 
• Prepare training Certificates and get required copies, signatures, and stamps.  

Translation

• Verbal interpretation from Ukrainian/Russian into English and vice versa for all Mental Health and psychosocial activities, documentation, and meetings
• Written translation of unofficial documents related to projects and activities (i.e. Assessment    forms, not-confidential documents, flyers etc.) Ukrainian/Russian into English. 
• Assists the MHPSS expats/Consultant with interpretation during the activities with the national staff and beneficiaries 
• Compiling information, such as technical terms used in MHPSS, into glossaries and terminology databases to be used in translations 
• Convert concepts in English to equivalent concepts in Ukrainian/Russian and vice versa. Relay the style and tone of the original language 
• Render verbal messages accurately, quickly, and clearly 

Other duties as assigned by the direct supervisor. The candidate must maintain a high level of flexibility in terms of taking on additional responsibilities, working within strict deadlines, after-hours and on weekends when it's necessary, and guaranteeing confidentiality. 

Qualifications

• Bachelor’s degree in Administration, English languages or any relevant fields.
• At least 1 year working in social sector is a plus
• Experience in office work in international English speaking company is an asset

• Strong written and oral communication skills in Ukrainian/Russian, and English, 
• Ability to travel on short notice to project sites and other governorates when needed. 
• Excellent interpersonal, written, and oral communication skills. 
• Strong organizational skills. 
• Demonstrated ability to work in a team, in a multicultural environment, prioritize tasks, meet deadlines, and ensure high-quality work; 
• Computer literacy with demonstrated experience in utilization of Microsoft Office – Word, Excel, and PowerPoint in particular

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and throughout the organization's ethics and maintain a clear understanding of International Medical Corps' and donor compliance ethics and standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

if this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities  

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.