Finance Assistant

JOB TITLE: Finance Assistant

TEAM/PROGRAMME: Ukraine Country Office

LOCATION: Slovyansk

POST TYPE: National (Local)

GRADE: 5 

CHILD SAFEGUARDING: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people. We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

SCOPE OF ROLE:

Reports to: Awards/Finance Coordinator

Regional Dimensions: Save the Children works in 14 countries across the Middle East and Eurasia with a current staff complement of approximately 1500 staff and current expenditure of approximately $150 million each year. In response to the humanitarian situation, Save the Children is starting operations in Ukraine and this position will play a key role in supporting the establishment of the office and relief activities.

Staff directly reporting to this post: No

KEY AREAS OF ACCOUNTABILITY:

Financial Accounting, Reporting, and Control

• Ensure the SCI policies, procedures and guidelines including specific grant/donor requirements, local law and taxation requirements are followed; take appropriate measures of control to minimise the risk of fraud or theft.
• Review all payment requests generated by the program, supply chain, admin units ensuring that all back-up documentation and approvals are available for transactions; work with the supply chain staff and collect original documents for processing payments, such as service completion note, goods received note, invoice, RFQ, CBA, etc.
• Review sub-award financial reports ensuring that all back-up documentation are followed SCI procedures and policies.
• Perform entries into financial management system (Agresso), including timely entry of all transactions. Ensure that the cost description in the vouchers, cashbook, journals and that the quality of overall meets the internal guidelines.
• Check petty cash payments and cash management report.
• Maintain proper filing system for the cashbook, transaction vouchers and other financial documents under his/her responsibility; assist finance department in daily bookkeeping tasks.
• Prepare wire transfers to sub-awardees, suppliers and contractors based on duly approved document.
• Assist the finance and administration team with ensuring all financial documentation is filed (securely) in both hard copies and scanned. Perform additional routine administrative duties, as needed. (Purchase Request, paperwork etc.)
• Prepare the document base on external/ internal Auditors query.
• Other ad-hoc duties as required.

Other:

• The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development.
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Degree in higher level of education, preferably in Economy, Accounting or Finance Management
• Recommended 2+ years of relevant work experience
• Excellent interpersonal skills
• Excellent verbal and written communication skills in English (required) and Russian/Ukrainian
• Computer literate (including working knowledge of Microsoft Office)
• Excellent attention to detail, and discretion with confidential information
• Ability to work independently and proactively
• Proven ability to handle challenging work load
• Knowledge or experience of NGO work desirable

Please, apply only following the link: https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=2000031K&tz=GMT%2B03%3A00&tzname=Europe%2FKiev