Senior Expert

The Senior Expert will report to the Head of Operations (HoOPS) and will be subject to coordination by the Coordination Expert in the Head of Operations Office. As part of the Head of Operations Office, s/he will contribute to the efficient and effective completion of relevant tasks within the mandate of EUAM.

Context

The Head of Operations Office supports the work of the Head and Deputy Head of Operations so that, inter alia, there is an efficient flow of work products from the Operations Department to the Senior Management, Ukrainian interlocutors, the international community actors and to the CPCC HQ in Brussels.

Duties and Responsibilities

The Senior Expert will be required, in accordance with the EUAM Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Support the Head of Operations in the development of work products by the Operations Department and ensure that they are “fit for purpose” in terms of the target audience;
• Develop, in cooperation with colleagues from the Operations Department, plans, reports and other products on the areas which are outlined in the mandate of the mission and advise the Head of Operations on matters relevant in terms of Ukrainian counterpart relations;
• Support the Head of Operations in the development of plans to support mandate implementation on a range of topics including on policing and Rule of Law (ROL) in the de-occupied territories, counterterrorism and international crimes;
• Draft analytical documents, on the instructions of the Head of Operations, so as to ensure that planned actions are adequately justified and are in accordance with mission policy documents and strategies;
• Prepare summaries of inputs from across the department to be shared with a diplomatic audience and with headquarters in Brussels;
• Advice on the interpretation and perform translations of all types of documents, e.g. laws, administrate regulations, presentations, letters, reports etc. from English to Ukrainian language and vice-versa, if needed;
• Take notes/minutes;
• Collect and analyse information contained in communications and publications received from different sources, including the press, in coordination with the mission Press and Public Information Division with regards to the respective field of reform;
• Draft written analysis, reports and presentations;
• Provide support in developing, planning and organizing meetings and events with local authorities, stakeholders and international organisations;
• Perform administrative duties, draft e-mails, memos, letters and other requested documents as required, including to maintain filing systems;
• Maintain, develop and file documents and recorded data in appropriate databases, spreadsheets and all data-related files;
• Act as the replacement and deputise the Operations Department Officers;
• Deal with all information, inter alia, operational information, with confidentiality and discretion;
• Perform any other related task as requested by his/her Line Manager. 

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and not to have a criminal record; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Have fulfilled any obligations imposed on him/her by the laws concerning military service;
• Successful completion of university studies attested by a Master’s degree in Public Administration, Political Science, Police Science, International Relations, Law, Social Sciences, Diplomacy or a closely related field of study (Master’s/Specialist’s degree is a requirement);
• After having obtained the university degree, at least seven (7) years of relevant and proven full-time professional experience.

Essential criteria:

• Professional fluency in English and Ukrainian languages, both oral and written;
• Excellent communication skills in English and Ukrainian;
• Very good knowledge and experience of Office Suite Package;
• High professional knowledge in the areas which are covered by the mandate of EUAM;
• Sound knowledge of UA government structures and governance processes in the context of Civilian Security Sector Reform;
• Knowledge of Ukrainian Law Enforcement Institutions, with regard to delineation of competences, structures and business  processes;
• Experience in positions requiring organizational skills, with a service approach;
• Experience in compiling reports.

Additional advantageous assets:

• Professional experience in an EU and/or International environment (Missions and/or International Organizations);  
• Experience of working in an intercultural environment, with respect of diversity.

Personality assets:

• Have strong sense of initiative, responsibility and autonomy; 
• Ability to prioritize tasks and to deliver high quality of work in a timely manner even under pressure;
• Ability to perform on-call and with an irregular working schedule if required;
• Maintain the highest levels of confidentiality and discretion when dealing with information;
• Ability to build productive and cooperative working relationships with other staff members;
• Ability to deal helpfully and courteously with people, including outside contacts.