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27.04.2021

Executive Assistant/Office manager

Teamvoy
IT
  • Регион:Львів
Англійська (середній)

Hi everyone!

Teamvoy is a custom software development company specializing in web and mobile application development for different industries.

We are looking for a Executive Assistant/Office manager to join our professional team.

Main Responsibilities:

  • Office administration (management and coordination of service providers including a cleaning person, house masters ect.)

  • Ordering provisions and consumables, tracking stocks of cookies, coffee and tea;

  • Solving household issues (assistance in minor repairs or replacement of taps, door handles, etc.);

  • Maintains all office (non-IT) equipment procurement, consumable and expendable materials, industrial and household items

  • Office maintenance (Employee workplace preparation, monitoring the functioning of the office equipment)

  • Participation in the organization of team building and other corporate events.

  • Preparing documentation, work with google tables; (letters, presentations, reports ect.)

  • Creates payment requests for approvals by timely submission to the system

  • Ensures all items invoiced and paid on time;

  • Ensures proper running and maintenance of office, utilities and infrastructure by coordinating with suppliers and vendors of heating, ventilation, air conditioning, plumbing, appliance maintenance, electrical and other services;

  • Plans and supervises basic office repairs (including furniture and appliances) and miscellaneous works as needed;

  • Organizes the team to provide support during the internal events (corporate events, conferences etc.);

Requirement:

  • Smart and get things done

  • Higher education

  • Intermediate level of English

  • Problem solving skills

  • Punctuality, responsibility, result-oriented, communication and negotiation skills, team player

We offer:

  • Superb office in an old Austrian building in Lviv city center
  • Friendly and helpful team
  • 20 calendar days of paid vacation
  • Free English classes