Administrative Assistant

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 80 countries and has some 19,000-field staff.

In 2014, the ICRC expanded its presence to Ukraine. There are more than 600 ICRC staff working in Kyiv, Dnipro, Poltava, Vinnytsia, Lviv, Donetsk, Luhansk, and Odesa.

The ICRC is looking for an enthusiastic and motivated person to fill the position of Administrative Assistant in its sub-delegation/ delegation in Kyiv.

Purpose: 

The Administration Assistant will be mainly responsible for supporting administrative responsibilities to finance department, including finance, accounting, premises, secretary, travel management and human resources management.

Functional Responsibilities:

• Updates and retrieves data in/from specialized tools and databases.
• Creates and maintains paper or electronic files up-to-date.
• Follow-up on specific processes.
• Drafts and finalizes correspondence, bordereaux, internal presentations, meeting minutes and other documents; shares information among users.
• Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.
• Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
• Carries out secretarial tasks such as making photocopies, destroying documents and managing stationary stocks.
• Applies information-management instructions and ensures compliance with procedures.
• May be called upon to manage petty cash as per ICRC accounting/safety procedures 

Required Qualifications and Skills:

• High school diploma or equivalent training
• Command level of English
• Computer skills, including Microsoft Office suite, SharePoint, Excel

Social package and other benefits:

• Official employment according to Ukrainian labour law
• Annual paid 20 calendar days' vacation
• Medical insurance for employees and family
• ICRC Institutional training
• Individual development covered by ICRC
• foreign language courses 
• Convenient office location in the city centre

Starting date: ASAP

How to apply:

Please submit your CV, along with your motivation letter in English and salary expectations to the attention of the Human Resources Department.

Application deadline: 20/12/2022

Only candidates meeting the above-mentioned criteria will be considered and contacted for tests and/or interviews. No inquiries by phone, please.

ICRC is Equal Opportunity Employer giving the highest priority to staff safety and security.

For more information, visit the website: http://www.icrc.org/