Water and Habitat Assistant

Water and Habitat Assistant 

Sloviansk based

  The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

 The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 80 countries and has some 13,000 field staff.

 In 2014, the ICRC expanded its presence to Ukraine. There are more than 300 ICRC staff working in Kyiv, Sloviansk, Severodonetsk, Mariupol, Donetsk, Luhansk and Odesa.

 ICRC is Equal Opportunity Employer giving highest priority to staff safety and security.

 For more information, visit website: http://www.icrc.org/

      AIM OF THE POSITION

• Provide general administrative support to the WatHab Delegate and the team members
• Support Engineers in office works and field activities
• Performs various office work which requires computer knowledge and secretarial skills
• Translates from one or more languages into English, Ukrainian and Russian a wide range of ICRC texts, within agreed deadlines, ensuring high quality and appropriate terminology
• Ensure information flow within the Department and in the Sub-Delegations
• Creates, classify and maintains paper documents and electronic files up-to-date

      CORE RESPONSIBILITIES

• Support the Engineers in preparation and management of paperwork according to the Standard Operational Procedures (SOP) related to WatHab activities
• Acts as adviser, trainer and coach on all financial matters for the team and organize briefings for all incoming colleagues (resident and mobiles)
• Follow up budget expenditures
• Updates and manages the WatHab Project Assistant (WPA) database, with input from engineers in charge of the projects and in coordination with the mobile staff. Produce the WPA monthly progress report, contribute to the elaboration of Quarterly Report
• Updates the requests and project status tables in collaboration with the Line Manager
• Supervises the weekly planning process of Field Trips and JCCC notifications
• Compile and dispatches the weekly operational report (WOR) of Ukraine Delegation
• Proposes proactively ways to improve and simplify assistant works and tasks
• Support for preparation and filing of all Payment Requests and Service Request (SR), financial forecasts, AoE requests and follow-up
• Collaborates with Logistics Department for the follow up of the projects
• Perform arrangement activities with regard the trainings, meetings and seminars
• The assistant may carry out projects by her/himself which may require some technical knowledge but mainly administrative and internal procedures

The tasks and responsibilities defined above are not exhaustive and can evolve depending on organizational needs.

POSITION REQUIREMENTS

      Education and professional qualifications

• High school diploma or equivalent training
• Excellent command of English, Ukrainian and Russian  
• Good computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes
• Good communication skills
• Rigor, method and analytical skills
• Engineering knowledge will be an asset
• Experience with humanitarian organizations will be an asset

  Personal Competencies

• Team Working Skills
• Good decision making, planning, organizational, negotiating, and analytical skills
• Negotiation skills.
• Good communication skills.
• Capacity to adhere to and to implement procedures.

HOW TO APPLY

Please submit your CV in English, along with your motivation letter by 23.04.2021

Only candidates meeting the above-mentioned criteria will be considered and contacted for tests and/or interview. No queries by phone please.