Logistics Project Manager

About Oximio

Oximio is a clinical trial services provider contributing to research to find effective treatment and cures for all living beings, globally. Oximio (part of SMO brand) started in 2004, covering multiple geographic areas provides the entire range of logistics services for clinical trials, while ensuring the highest standards of operation in 9 countries. Through its highly experienced and qualified people, Oximio is thoroughly versed in global procedures of clinical trials, and at the same time has extensive local expertise, which ensures an efficient operation and full adaptation to local requirements. Our mission is to provide clinical trial logistic services in an honest and caring way and contribute to curing people by expediting the transformation of IMPs into new medicines

Job Purpose:

The Project Manager responsibilities include the coordination and completion of all projects on time, within budget and to the client requirements. This involves overseeing all aspects of projects, monitoring and summarizing progress of project and ensuring the reports are prepared key stakeholders of the business regarding status of project.

Responsibilities

• Carry out project management activity that is aligned to the global Project Management/Clinical Trials strategy for activities such as ascertaining and meeting customer needs through clinical trials, ensuring all required documentation from a legal perspective is obtained and driving projects to completion.
• Coordinate internal resources and depots for the execution of projects.
• Ensure each Clinical Trial have the relevant study start-up documents as per internal documents-flow and standards and made available to the relevant stakeholders consistently.
• Contribute to country requirements database and capture information such as Regulatory information, tax rates, Import/Export license requirements, Destruction options,  Primary/Secondary labelling requirements and Comparator purchase options
  Ensure each Clinical Trial aligns with contract requirements, with international quality standards (ISO GxP and others) as well as the Quality system, regional and international legislative requirements and address any adjustments requirement.
• Ensure that all projects are delivered on-time, within scope and within budget and ensure compliance is aligned within to the internal policy and standards.
• Ensure all client data is handled in line with the local regulatory requirements and utmost care.
• Manage changes to the project scope, project schedule and project costs using appropriate verification techniques.
• Measure project performance using appropriate tools and techniques.
  Ensure daily communication with the assigned representative at the Warehouse are updated in the inventory system with operations and finance reports, register and escalate any incidents or issues to the Senior Project Manager once the corrective action has been identified.
• Perform risk management to minimise project risks 
• Liaise with client to take detailed ordering briefs and clarify specific requirements of each project.
• Develop comprehensive project plans to be shared with clients.
• Report on periodic metrics reports that highlight trends and assess performance against KPI and project Service Level Agreements.
• Take part in investigation into non-compliance or incidents within the projects and carryout correction action where required.
• Ensure compliance with relevant local regulations with regards to the supply of medical products and devices by ensuring the correct documentation is available.
• Actively encourage good working relationships and communications with the comparative sourcing team and with the client providing clarity on project progress.

What will you need to be successful in your job?

Qualifications

• Experience in Project Management;
• Knowledge of Import/export procedures, foreign trade standards;
• Knowledge of GxP and ISO standards (Nice to have)

Experience

• Relevant, demonstratable experience in a similar role
• Knowledge and experience in global, multi-site, multi-cultural organisation
• National and international import and export regulation awareness

Skills & Knowledge

• Good knowledge of Microsoft Excel and Word applications
• Exceptionally organised and able schedule and drive work across multiple projects
• Good influencing and negotiations skills
• Strong numeracy and cost management skills
• Upper-intermediate English language written and verbal
• Engage and builds credibility with internally influential individuals
• Ability to deliver on commitments  

Personal Qualities

• Reliable, punctual and organised
• Logical and methodical and exceptional attention to detail
• Approachable and able to effectively build honest relationships with a diverse range of people, handling client matters with the utmost care
• Ability to think innovatively to problem solve
• Effectively communicates with all colleagues, clients and suppliers, professionally, honestly and timely, gaining feedback from colleagues and peers to achieve personal growth and improve effectiveness

Working conditions:

• We offer a full-time official employment.
• Medical insurance package.
• Great management team.
• Location: It can be either Kyiv office (near Vasylkivska subway station) or Krushynka village (Kyiv region, nearby Vasylkiv). We have a corporate bus (остановки автобуса ст.м. Теремки и Завод «Кулиничи»).

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