Receptionist with administrative functions

ControlPay is Global freight audit solution provider. We are trusted Partner between our customers and their carriers. Every year we process millions of transport orders and invoices. Doing this by our own developed programs and supported by customers' service teams we achieve cost saving and visibility in the complex processes of our clients. This makes ControlPay the innovative and fast-growing company, leading the social-responsible business on the market.

We are looking for candidates who would like to become our Receptionist with administrative functions in our Kyiv office.

YOU will be involved in:

• Meeting visitors at the front desk by greeting, welcoming, directing and announcing them appropriately;
• Maintaining office security by following safety procedures and controlling access via the reception desk (monitoring guest book, issue visitor badges);
• Providing basic and accurate information in-person and via phone/email;
• Screening phone calls;
• Organizing and coordinating meetings, conferences, corporate events;
• Organizing travel arrangements, guests support, accommodation;
• Providing general assistance during TOP management visits;
• Answering and forwarding incoming phone calls to appropriate departments;
• Receiving and sort daily mail;
• Updating calendars and scheduling meetings;
• Daily checking office space, conference rooms, lounge zone, storeroom, cloakroom, kitchen and reception to be tidy and fully operational;
• Cooperating with HR department in terms of employee's maintenance and adaptation processes;
• Organizing of Client's delegations visits, trainings, conferences and corporate events;
• Budgeting and ordering refreshment supplies, predefined and consulted appropriate specialist;
• Budgeting and ordering branded goods and medical supplies for the office;
• Ensuring corporate mobile phones timely payments;
• Arranging business trips: providing bookings of tickets, insurance, invitation letters etc.

Person we are looking for:

YOU need to:

• Know English on Upper-Intermediate level;
• Be proficient in Microsoft Office Suite;
• Have excellent organizational skills;
• Have solid written and verbal communication skills;
• Have customer service attitude;
• Have professional attitude and appearance;
• Have proven work experience as a Receptionist, Front Office Representative or similar role.

 YOU are:

• Well-organized and communicative;
• Attentive to details;
• Able to be resourceful and proactive when issues arise;
• Result-oriented;
• Responsible;
• Flexible;
• Proactive in problem solving;
• Fast-learner, fast thinker with high performance;
• Team player;
• Able to prioritize, and multi-task;

What we offer to You:

• Experience of cooperation in a cross-cultural environment with dedicated professionals;
• Friendly and energetic team as well as significant support from colleagues;
• Long-term employment;
• Competitive compensation level;
• Special Adaptation Training program;
• Health care (medical insurance, office massage, yoga);
• Sport Communities;
• Team-building activities;
• Comfortable working place with modern facilities;
• Office close to Vasylkivska subway station;
• Free transfer from subway station - to the office.

Development opportunities include:

• Periodical performance and progress review;
• Transparent path of career and professional growth;
• Internal training programs.

If you are interested in this position and match above-stated requirements, please do not hesitate to send your CV to  Відправити резюме .

For more detailed information about the job opportunities in our company, visit our official career page:

https://www.controlpay.com/company/vacancies