Finance, Administration Manager

Length of Time: 11 months with possibility of extension  

Location: Dnipro

ORGANIZATIONAL OVERVIEW

Responsible for the financial integrity of FHI 360's response the Finance Manager will oversee the management of finances and accounting for the project. The Finance & Admin Manager will oversee that the accounting and compliance standards are met, complete monthly financial reporting, and manage cash flow. Furthermore, the Finance & Admin Manager will oversee the budget and update budget projections in collaboration with budget holders and HQ Finance on an as needed basis. Finance & Admin Manager will also oversee administrative functions of the offices and guesthouse, ensuring leases are extended on time and coordinate office administrative tasks with Admin Assistants.

POSITION OVERVIEW 

The Finance Manager will oversee the management of finances and accounting for the project. The Finance & Admin Manager will oversee that the accounting and compliance standards are met, complete monthly financial reporting, and manage cash flow.

This position will be based in Dnipro or Kyiv, with frequent travel to field offices in eastern and southern Ukraine.

KEY RESPONSIBILITIES AND DELIVERABLES

• Provide leadership and comprehensive management of business support and compliance functions for the response, including the implementation of financial standard operating procedures.
• Provide technical guidance on Generally Accepted Accounting Procedures (GAAP), GAS (Government Auditing Standards), Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR).
• Oversee payments to program participants and vendors ensuring that payments are received on time and recorded accurately based on FHI 360 financial guidelines. Ensure payments and deductions are in line with Ukrainian law.
• Implement an effective project office cash flow management for best efficiency, including maintain an adequate buffer balance for emergency situation. Ensure that systems are working for project cash and payments requests to be processed on time.
• Provide relevant fiscal information to the senior management team, elevating red flags or financial risks such as project overspends or underspends to the Response Coordinator.
• Act as a liaison between FHI 360's internal auditors and the project team. Develop and manage internal financial audits, ensure that audit findings and recommendations are effectively addressed and closed in a timely manner.
• Develop a formal reporting system to communicate results of audit activities to management and regulatory compliance agencies.
• Manage the activities of the finance staff and ensure that finance staff are adequately trained to be able to support the financial health of the response.
• Manage the activities of the admin staff and ensure that admin staff are adequately trained to support the administrative requirements of the project.
• Develop, and evaluate personnel under their management to ensure the efficient operation of the program.
• Coordinate with Finance & Admin Manager from other FHI 360 projects in Ukraine to submit combined cash requests to Regional Office for processing.
• Working closely with HR counterparts, manage payroll for all national staff.

Experience:**

• Bachelor’s Degree or its International Equivalent in Accounting, Finance and/or Business Administration.
• Minimum 5-7 years working in an international NGO. Preferred candidates will have experience working in an emergency response or with a humanitarian organization.
• Experience working in a complex emergency environment.
• Prior work experience in a non-governmental organization (NGO), government agency, or private company of progressive program management experience in humanitarian assistance or related industry experience in a relevant technical area.
• Familiarity with INGO financial operations and constraints in humanitarian settings.
• Expert knowledge of corporate accounting practices including in depth experience with Generally Accepted Accounting Principles (GAAP) and International Reporting Standards (IFRS) and other financial regulations and standards.
• Knowledge of automated financial and accounting reporting Government Accounting, CAS and FAR regulations.
• Excellent computer and systems skills required. Advanced skills in MS Excel required and major financial accounting and reporting software (Deltek Costpoint and/or MS Navision or equivalent)preferred. QuickBooks knowledge helpful.

Travel Requirements:

• · 50%
• Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job.

Please email your CV and cover letter to  Відправити резюме  with ‘Finance and Admin Manger’ in the subject line. Only applications submitted in English will be considered.