Program Assistant

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide. 

Code of Conduct 

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment.  Together we can reinforce a culture of respect, integrity, accountability, and transparency. 

Program Summary:

Project HOPE is providing humanitarian assistance to internally displaced and conflict-affected persons throughout Ukraine, as well as support to refugees in Poland, Romania, and Moldova. The portfolio in Ukraine focuses on Health, Protection, and WASH programming in partnership with two local NGOs, with private funding and support from USAID/BHA.

This position will be based in Ukraine

POSITION SUMMARY: 

PRINCIPAL RESPONSIBILITIES:

 Under the direct supervision of the Program Manager, the Program Assistant is required to provide administrative support to Program team throughout the planning and implementation of programs. Their duties include communicating between program participants and managerial staff, creating and updating program schedules and assisting in the planning and managing program events, provide support on the Infrastructure Management and overall Project Management backstopping and oversight to perform the following specific duties and responsibilities ensuring their effectiveness, transparency and integrity:

• Support Program team with data entry and consolidation of data when needed.
• Prepare, organize and deliver forms and documentation needed by the Program team (travel forms, purchase requests, reports etc).
• Responsible for scheduling visits, meetings, calls to support Program activities.
• Participating in distributions of humanitarian aid and in other related activities.
• Perform other related duties as required from Program Manager. 

Travel required up to 50% of time.

QUALIFICATIONS:

• Bachelor’s/Master’s degree in Administration or in directly relevant area required.
• Work Experience with an international Organization, UN Agencies or/and international English speaking company is an asset.

·       Experience in communication with high volume of diverse stakeholders (cold and warm contacts) – preferred.

·       Experience in providing administrative and logistical support.

• High proficiency with computers, and other software/ platforms related to the position’s field of expertise. Good experience in working with the MS Office, G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is desired.
• Good problem-solving skills.
• Excellent interpersonal, written, and oral communication skills.
• Strong organizational skills.
• Demonstrated ability to work in a team, in a multicultural environment, prioritize tasks, meet deadlines, and ensure high-quality work.

·       Fluency in Ukrainian, Russian, English and excellent writing skills is desirable. Minimum English requirement: B1 (intermediate).

• Identifies with Project HOPE Mission, Vision and core values.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:   

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. 
• Must be able to communicate in verbal and written form and must be able to travel internally.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:  

• Typical office environment with exposure to a minimal noise level. 
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation. 
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please. 

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. 

Thank you very much for your interest in Project HOPE.