Асистент з підтримки бізнесу (безпека) / Business Support Assistant (Security)

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, Twitter.

Why work with us?

The war in Ukraine has left an estimated one in three families without enough food, rising to one in two in some areas of the East and South. More than 6 million Ukrainians have been internally displaced and more than 6 million have left the country. Many of those who remain have lost their livelihoods, especially in areas close to the front lines. Millions who fled their homes to the country’s West are preparing for long-term internal displacement. Many who have returned to liberated areas around the capital, Kyiv, are struggling to rebuild their lives, having run out of money or found their homes reduced to rubble.

WFP is quickly scaling up to support 4.7 million people per month inside Ukraine, using a flexible mix of food and cash assistance. We support people wherever they are, including in areas close to the front line.

This is an opportunity for an exciting and challenging Human Resources role in a multi-cultural, hardworking, fun and interdisciplinary HR team. In addition, we offer:

 Meaningful and impactful careers:

Our day-to-day work makes a difference in the lives of the people we serve

 Continuous learning and training:

We provide learning tools for our staff to continually develop their careers

 Multicultural and stimulating work environment:

We encourage gender and cultural diversity to make our teams stronger

Join us to make a difference in Ukraine, watch this video to know more about us!!  

What will you do on this position?

To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery. 

How can you make a difference?

1.    Collate security information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
2.    Respond to standard queries and provide timely and accurate guidance.  
3.    Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
4.    Manage and maintain security records and databases, to ensure information is organised and readily available for staff.
5. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
6.    Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.  
7.    Contribute to improvement of security business procedures and processes.
8.    Collect and perform basic analysis of data to contribute to quality business information management.
9.    Perform any other related activity as assigned by immediate supervisor.
 

To join us in saving lives, changing lives you will have for...

Education: University Degree (Bachelors or equivalent) in Administration; Managment; International relations or another relevant field. A post-secondary certificate in the related functional area is desirable.
Experience:  Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:   

?    Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.  
?    Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
?    Ability to carry out basic data analysis and independently rectify problems requiring attention.
?    Ability to monitor and record financial transactions.
?    Good communication skills required to give and receive information and work with a variety of individuals.
?    Ability to maintain confidentiality.
Language:     Fluency in both verbal and written communication in English. Ability to effectively communicate in Ukrainian. 

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

 Vacancy Announcement n°: 176961

 Job Title: Business Support Assistant (Security)

Type of Contract: Service Contract

 Unit / Division: Security Unit / WFP Ukraine

 Duty Station: Kyiv

 Duration: 12 months (renewable)

 Closing date: Sunday 06 November, midnight (Ukraine Time)