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15.10.2019

Office Manager/Receptionist

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH
Недержавні організації / NGO
  • Регион:Київ
Англійська (поглиблений)

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Energy Efficiency Portfolio in Kiev to fill the position of the

 

 

Office manager / Receptionist

 

 

Area of responsibilities

 

  • Office management issues (serve coffee/tee, organizing order in the office, reception, commonly used area, management of cleaning services)
  • Maintaining Registry of incoming/outgoing letters
  • assisting in travel management and accounting of the project (visits planning, hotel bookings, preparation of all relevant documents etc.)
  • assisting in organizing events, meetings, workshops and seminars
  • assisting the principal manager in his/her administrative tasks (e.g. procuring tickets)
  • ensuring good communication and flow of information within the cluster and with the GIZ office
  • filing documents in reference files or in DMS in line with GIZ's filing rules
  • interpret and translate occasionally as required
  • manages different logistics and facility tasks (take care of project equipment, inventory list etc.)
  • acting as the "Security Focal Point" for several projects
  • providing assistance with finance and accounting documentation
  • support in other administrative tasks as requested

 

Requirements to candidates

 

  • University bachelor or Master Degree
  • good knowledge of English, Russian and Ukrainian are required, knowledge of German will be an advantage
  • good working knowledge of ITC technologies (related software, phone, fax, email, scanner, printer) and computer applications (e.g., MS Office)
  • experience of working in an international team
  • good self-organisation skills
  • customer and service-oriented
  • ability to work under pressure and within strict deadlines

 

Employment conditions

 

Full-time position with 40-hours working week until June 2020.

 

 

Application

Please send your CV motivation letter and references in English before September, 26, 2019.