Event coordinator

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the project "Vocational Integration of Internally Displaced Persons/EU4Skills" to fill the positions of the

EVENT COORDINATOR

The project "Vocational Integration of Internally Displaced Persons/EU4Skills" improves the employability of IDPs and other people affected by the conflict in Eastern Ukraine and supports the reform to improve the quality and labour market orientation of vocational education and training. It includes measures to improve the framework for training as well as the capacity of the involved organisations from the public and private sector.

Area of responsibilities

• Develops innovative and engaging formats for workshops, meetings and events of the project
• Supports the project teams in designing appropriate formats for their purpose
• Organizes of various types of events in Kyiv and 7 further regions, including the logistics for conferences and seminars
• Manages and coordinates vendors and all event logistics
• Oversees event procedures and acts quickly to resolve problems
• Keeps track of event finances including receipts, requests, invoicing, and reporting
• Plans events with attention to details - especially financial and time constraints
• Anticipates and plans for different scenarios
• Provides support for participants in terms of travel, accommodation and catering
• Handles participants' queries to ensure smooth cooperation and processes according to GIZ rules
• Handles all the necessary reporting (invoices, participants lists and others)
• Closely cooperates with other teams within the project, the programme administration and GIZ Country Office

Requirements to candidates

• BA in Business Administration, Marketing, Economics or related field
• At least 3 years of professional experience in a comparable position
• Excellent organisation skills and experience with event management
• Ability to accomplish projects on own responsibility within a team
• Outstanding organisational and time management skills, ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work
• Reliability, confidentiality, flexibility and stress resistance
• High degree of loyalty, self-organisation and motivation
• Team player with intercultural communication skills and service-oriented attitude
• Good working knowledge of MS Office package
• Native Ukrainian and/or Russian, fluency in English, knowledge of German is an asset
• Willingness to upskill as required by the tasks to be performed

Employment conditions

Full-time position with 40-hours working week until July of 2021. Frequent travel within the relevant regions is required.

Application

please send your CV and a cover letter in English before 27 September 2019