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HR Coordinator Assistant

26 907 ₴   Net (після сплати податків)
1 місяць тому
31 січня 2023
Київвул. вул. Дмитрівська 45А

Main Purpose:

Implement general administrative procedures in order to   ensure documentary traceability as well as compliance with local labour and   fiscal regulations, under the HR Coordinator’s supervision.


  • Following the HR Co’s   instructions, supervise that the internal regulations are followed in Coordination.
  • Execute recruitment   activities ensuring transparency and equity and issuing job offers conveniently   in order to meet HR needs, for coordination and North Project in Kyiv.
  • Inform all the new staff on   Staff Regulations, HR policies and regulations and/or living conditions in   order to facilitate staff integration and their security. 
  • Execute, under the HR   Coordinator supervision, employee contract related activities (file opening   and formal documentation archiving, personal data updating, amendments,   termination dates supervision, etc.) in order to ensure legal compliance. 
  • Present and explain contract   terms and the content of Internal regulation (rights and obligations) to   newly recruited personnel in order to ensure legal compliance and local   integration. 
  • Collect the pay slip variables   (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate   and on time payroll payment, for the whole mission.
  • Register applicants to   training activities and help the HR Coordinator to evaluate the results in   order to improve return on training expenditures. 
  • Support the HR Coordinator   to draw up annual holiday planning in order to schedule staff shifts and   cover operational needs. 
  • Organizes travel of all   Staff arriving/departing the Mission, including International Staff, booking   and purchasing train tickets, and organizing briefings / induction. 
  • Ensures staff travelling   through the capital has a place to stay.

MSF Section/Context Specific Responsibilities:

  • Management of the cook and the cleaners in Kyiv, and the associated   supplies for the office/houses
  • Purchases: assist with some purchases (e.g. trains, hotels,   apartments identification, etc.)
  • Payroll: focal point for biweekly mission payroll with external   accountant
  • Translation: assist, on demand, with translation/interpreting for all   departments
  • Advise HRCO on various HR matters (recruitment, learning and   development, etc.)


Education: desirable, degree in finance, business or administration   related studies.


  • Essential, working experience of at least two years in relevant jobs. 
  • Desirable experience with MSF or other NGOs in developing countries. 

Languages: fluent English and Ukrainian

Knowledge: essential computer literacy (word, excel, internet,   Homere)


  • Results
  • Teamwork
  • Flexibility
  • Commitment
  • Stress Management 


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