HR Coordinator Assistant

Main Purpose:

Implement general administrative procedures in order to   ensure documentary traceability as well as compliance with local labour and   fiscal regulations, under the HR Coordinator’s supervision.

Responsibilities:

• Following the HR Co’s   instructions, supervise that the internal regulations are followed in Coordination.
• Execute recruitment   activities ensuring transparency and equity and issuing job offers conveniently   in order to meet HR needs, for coordination and North Project in Kyiv.
• Inform all the new staff on   Staff Regulations, HR policies and regulations and/or living conditions in   order to facilitate staff integration and their security. 
• Execute, under the HR   Coordinator supervision, employee contract related activities (file opening   and formal documentation archiving, personal data updating, amendments,   termination dates supervision, etc.) in order to ensure legal compliance. 
• Present and explain contract   terms and the content of Internal regulation (rights and obligations) to   newly recruited personnel in order to ensure legal compliance and local   integration. 
• Collect the pay slip variables   (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate   and on time payroll payment, for the whole mission.
• Register applicants to   training activities and help the HR Coordinator to evaluate the results in   order to improve return on training expenditures. 
• Support the HR Coordinator   to draw up annual holiday planning in order to schedule staff shifts and   cover operational needs. 
• Organizes travel of all   Staff arriving/departing the Mission, including International Staff, booking   and purchasing train tickets, and organizing briefings / induction. 
• Ensures staff travelling   through the capital has a place to stay.

MSF Section/Context Specific Responsibilities:

• Management of the cook and the cleaners in Kyiv, and the associated   supplies for the office/houses
• Purchases: assist with some purchases (e.g. trains, hotels,   apartments identification, etc.)
• Payroll: focal point for biweekly mission payroll with external   accountant
• Translation: assist, on demand, with translation/interpreting for all   departments
• Advise HRCO on various HR matters (recruitment, learning and   development, etc.)

Requirements:

Education: desirable, degree in finance, business or administration   related studies.

Experience:

• Essential, working experience of at least two years in relevant jobs. 
• Desirable experience with MSF or other NGOs in developing countries. 

Languages: fluent English and Ukrainian

Knowledge: essential computer literacy (word, excel, internet,   Homere)

Competencies:

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management