Executive Assistant (ID 57376)

WE ARE

SoftServe Global Executive Support Team operates in a fast-paced, dynamic business environment and seeks out a professional who could complement our growing Team. You'll be part of the organization that has a bird's eye view of the Company and is advantaged to work with its top leaders. Our ultimate goal is to provide exceptional support to C-level executives.

We are looking for an Executive Assistant who can provide professional support to our Chief People Officer (CPO). The ideal candidate for this role thrives in an environment where things move fast and is interested in learning how Human Resources organization functions.

YOU ARE

As an EA to CPO we expect you to be flexible and able to focus and prioritize your resources as per business needs

• A client-oriented, service-minded, flexible, highly collaborative person, ready to embrace change and willing to go the extra mile when needed
• Globally-minded, passionate about people and have some experience or genuine interest in HR practices
• Having a strong sense of urgency and determination as you would need to follow up with team and ensure deliverables and deadlines are met
• A master of time management and prioritization and able to help your executive to get the most out of every minute of the day
• A strong communicator, diplomatic and assertive, and fully proficient in English and Ukrainian, both verbal and written
• Able to work as a part of a Team and establish rapport with colleagues and Executives
• Demonstrating excellent MS Office skills, which are also required

YOU WANT TO WORK WITH

CPO's team and being involved in a number of different tasks - including, but not necessarily limited to:

• Manage an active and dynamic calendar of appointments, provide assistance with arranging travels, specifically booking flights, hotel accommodations, car rental,  report expenses, etc. as appropriate
• Arrange and facilitate HR leadership sessions, in-house/off-site meetings, and events, make sure there is a clear meeting agenda, meeting objectives, and materials that are distributed ahead of time; followed by an accountable person
• Liaise with other executive assistants on the Executive Management workload and availability, provide 'gatekeeper' and 'gateway' role, creating win-win situations for the Team
• Be exposed to senior stakeholders, work closely with the CEO's office, collaborate cross-functionally with different departments such as Business Trip office, Secretary Team, Legal, etc.
• Participate in HR projects
• Provide administrative support for Chief CPO with the ability to understand and anticipate challenges facing leadership executives and be able to manage/reschedule priorities effectively and proactively
• Act as back-up to the CEO's office during peak periods and vacation time

TOGETHER WE WILL

• Provide high quality administrative, logistical, and organizational support to the Executives help them manage time and energy
• Ensure Executives' efficiency by securing their time  for strategic thinking and things 'only they can do'
• Serve as a bridge for smooth communication between the executive and internal functions
• Continue our journey of a culture of continuous improvement
• Contribute to SoftServe's Strategic initiatives