Personal Assistant

Main responsibilities:

• Organization of the working day to the Chief Development Officer (planning of the meetings schedule; handling incoming and outgoing calls, meeting and reception of guests and visitors; organization of meetings, negotiations; processing of incoming and outgoing correspondence; document circulation controlling; ordering of stationery);
•  Arrangement of business trips (hotels, ticket ordering, visa document preparation) within Ukraine and abroad;
•  Organization and coordination of meetings (transfers, catering, rental, equipment, etc.);
•  Preparation of reports and documentation for meetings and appointments;
•  Creation of effective presentations and documentation;
•  Acting as the point of contact between the Chief Development Officer and internal/external clients;
•  Written and oral communication with colleagues, partners and external companies;
•  Implementation of the workflow in the structural unit;
•  Handling a range of tasks and work with sensitive and confidential information;
•  Devise and maintain office filing system;
•  Assisting with other ad-hoc administrative and project requirements if needed;
•  Assisting with personal tasks such as trip planning, personal and business purchases, etc.

 Work time: Your work schedule will be strongly coordinated with the manager and adjusted to time zones when the manager is travelling.

 It will be beneficial if you would be able to stay in touch during the biggest part of the day to assist the manager with the arising and urgent issues, including weekends.

Requirements:

 Complete higher education;

•  At least 2 years of experience in an administrative position as a personal assistant; desirable experience in international or big Ukrainian companies;
• Fluent English, Ukrainian and Russian;
• Experienced user of MS Office (MS PowerPoint, MS Excel); 
• Excellent organizational skills;
• Precise and attentive to details;
• Efficient and self-motivated;
• Knowledge of the rules and norms of business communication, office management standards.

We offer: 

• Competitive salary
• Health insurance and other corporate benefits
• Opportunities for self-realization
• Friendly team and enjoyable working environment
• Corporate and social events.