Office Manager / Administrative Assistant

Responsibilities:

• Providing comfortable conditions at the office (ordering needed stuff, coordination of suppliers and cleaners, arranging necessary repairs, etc.);
• Initiating and implementing improvements of office space and optimizing administrative processes;
• Searching for various contractors and cooperating with existing ones (fruits&lunch suppliers, courier service providers, etc.);
• Managing suppliers (food, tea, stationery, branding production etc);
• Planning, coordinating, and organizing corporate and educational events, team buildings, and other online/offline activities including business trips;
• Generating ideas for corporate gifts and branded products, as well as sending them to employees;
• Cooperation with the HR department;
• Helping with onboarding of newcomers;
• Office budget control and payments arrangements (regularly reports on expenses);
• To be involved in the company’s business processes (legal, financial, accountant and other issues);
• Coordination and control of medical insurance provider to all employees.

Requirements:

• 2+ years of experience as an office manager or administrative specialist / personal assistant;
• Intermediate English level;
• Bachelor’s degree;
• Financial literacy (able to keep financial records, deal with various calculations);
• Practical experience with MS Office (with mastery of formulas in Excel), Google Docs, messengers, etc.;
• Effective communication skills (written and oral);
• Experience with coordination and scheduling;
• Ability to prioritize daily tasks;
• Attention to detail and problem-solving skills;
• Positive and smiling person;
• A results-oriented approach to your work;
• Ability to independently organize your work;
• Ability to work under pressure and deal with people under stress.

Company offers:

• Work in well-organized team of professionals
• A work environment with minimum bureaucracy
• Paid vacation / sick leave
• Health Insurance
• Comfortable working conditions, office in the city center with Starlink and generator
• Working hours 9-18, but can be flexible on request
• Days off on Ukrainian public holidays
• Official employment through Diia City
• Team buildings, snacks and fruits, gym in the office

If you are a good fit for this position, please send your CV in English along with your salary requirements.