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06.05.2021

Office Manager

Viseven
IT

    Viseven Group is an international IT company specializing in interactive content and cloud-based solutions for global pharmaceutical companies since 2009; constant growth and self-development is in our corporate DNA. Our unique developments and approaches are actively used in more than 50 countries all over the world.

    Viseven’s solutions are represented at major industry events in Barcelona, Philadelphia, London, etc. The rapidly expanding team includes more than 500 highly-skilled tech- and non-technical experts: front- and back-end developers, BA specialists and managers who create, localize and customize applications at 8 offices: in Kyiv, Zhytomyr and Vinnytsia (Ukraine), Tallinn (Estonia), Saint John (Canada), and Bridgewater, NJ (USA).

    Role description:
    We are looking for a proactive and positive Office Manager to add value to our team and ensure efficient workflow in the office in Zhytomyr.

    Responsibilities:

    • Manage phones and correspondence
    • Greet and work with visitors
    • Work with suppliers
    • Provide office support: procurement: control food, stationary and household deliveries, furniture etc
    • Control office functionality etc.
    • Welcoming visitors (show the highest standards of hospitality and welcome, reserve transfer, organize coffee breaks, ensure catering)
    • Organize business trips (tickets and insurance purchase, hotels booking, visa maintaining)
    • Supporting team members during business trips
    • Relocation process organization and management
    • Translate documents when required
    • Organizing and scheduling meetings
    • Preparing and processing different types of invitations for foreign customers and partners
    • Communicating with translators, notaries,  realtors, couriers, drivers, support services of different companies  etc. when required
    • Support of other company departments

    Required skills and knowledge:

    • Experience in administration role (Office Manager, Personal Assistant, Departments Assistant)
    • High attention to details, self-organization and ability to multitask
    • Good English skills in order to be able to communicate with our customers and foreign guest
    • Experience of visa-opening and travel arrangements
    • Ability to work with Google Docs, and the whole MS Office package
    • Analytical and problem-solving skills
    • Good sense of humor and positive vibe is a must

    What we provide:
    We understand that our team members are essential to making our goals a reality, so we value and empower them to share their vision. And we reward this kind of passion with a highly competitive compensation and exceptional benefits, such as:

    • Passionate experienced team and enjoyable working environment
    • Professional and career growth
    • Paid time off 18 business days per year
    • Paid time off 3 business days in case of marriage or childbirth
    • Healthcare insurance — including dentist and gym
    • Accounting assistance
    • Free tea/coffee, fruit and snacks
    • English learning courses
    • Opportunities to participate in professional forums and conferences
    • Regular corporate events and team-buildings

    To join our company, simply send your CV or apply here: https://jobs.lever.co/viseven/947733d6-31d8-4bb3-99f0-18be02d71181/apply, and we will get in touch with you!