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Office manager

IT - разработка ПО

    Viseven Group is an international IT company specializing in interactive content and cloud-based solutions for global pharmaceutical companies since 2009; constant growth and self-development is in our corporate DNA. Our unique developments and approaches are actively used in more than 30 countries all over the world. Viseven's solutions are represented at major industry events in Barcelona, Philadelphia, London, etc. The rapidly expanding team includes more than 300 highly-skilled tech- and non-technical experts: front- and back-end developers, BA specialists and managers who create, localize and customize applications at 8 offices: in Kyiv, Zhytomyr and Vynnytsia (Ukraine), Tallinn (Estonia), Saint John (Canada), and Bridgewater, NJ (USA).


    Currently we are looking for a proactive and positive Office Manager to add value to our team and ensure efficient workflow in the office in Zhytomyr.


    Role description

    • Manage phones and correspondence
    • Greet and work with visitors
    • Work with suppliers
    • Provide office support: procurement: control food, stationary and household deliveries, furniture etc
    • Control office functionality etc.
    • Welcoming visitors (show the highest standards of hospitality and welcome, reserve transfer, organize coffee brakes, ensure catering)
    • Supporting team members during business trips
    • Relocation process organization and management
    • Translate documents when required
    • Organizing and scheduling meetings
    • Preparing and processing different types of invitations for foreign customers and partners
    • Communicating with translators, notaries, realtors, couriers, drivers, support services of different companies etc. when required
    • Support of other company departments


    Required skills and knowledge

    • Experience in administration role (Office Manager, Personal Assistant, Departments Assistant)
    • High attention to details, self-organization and ability to multitask
    • Good English skills in order to be able to communicate with our customers and foreign guest
    • Experience of visa-opening and travel arrangements
    • Ability to work with Google docs, and the whole MS Office package
    • Analytical and problem-solving skills
    • Good sence of humour and positive vibe is a must


    Will be a plus

    • Experience in organizing business trips (tickets and insurance purchase, hotels booking, visa maintaining)


    What we provide

    We understand that our employees are essential to making our goals a reality, so we empower them to share their vision. We reward this kind of passion with a highly competitive salary and exceptional benefits:

    • Professional and career growth
    • Paid time off 18 business days per year
    • Compensated lunch and free tea/coffee, fruits and snacks
    • Healthcare Insurance - including dentist and gym
    • Accounting assistance
    • Regular corporate events and team-buildings
    • English learning courses
    • Opportunities to participate in professional forums and conferences
    • Paid time off 3 business days in case of marriage or child birth
    • Comfy office space