Assistant to IT department

Job description:

• Manages the contracts flows for Acino IT
• Manages IT purchase requests, invoices, accruals process for Acino OPEX and CAPEX
• Prepare documents, business letters, presentations
• Calendar planning, organization and coordination of meetings and events (invitation drafts, agenda, minutes, venue, etc.)
• Travel support: arranging personal and business travel, visa application support, hotel arrangements etc.
• Document turnover (agreements, all internal documents) and work with a large volume of information
• Preparation and processing of various reports when necessary
• Organization and preparation of different meetings
• Сontrol over the quality of the service and analysis of the cost and conditions: courier, taxi, visa and travel agencies etc.
• Organize the reception of visitors

Profile:

• Higher education
• Experience in the administrative field at least 3 years
• Ability to work in a multitasking environment with strict deadlines
• Team player, well organized, attentive to details, enthusiastic, quick learner
• English language - advanced level in written and oral communication
• Project Management skills will be a plus
• Good knowledge of:
• MS Office (Word, PowerPoint, Excel)
• Organization of documentation flow in the company
• Rules of business communications