Operations manager

The five-year USAID Democratic Governance East Activity (DG East) aims to strengthen the connection and trust between citizens and their government in eastern Ukraine by promoting an inclusive civic identity, common civic value and a unified Ukraine by addressing the divisive impacts of Russia's aggression, cases of far-right Ukrainian nationalism, and the consequences of ongoing armed conflict through increased citizen participation, improved service delivery and more responsive governance. DG East's purpose is to "strengthen the connection and trust between citizens and their government in eastern Ukraine" and methodology is to (1) develop greater acceptance of a shared civic culture based on common values and understandings, and (2) increase participation to improve Ukraine's governance and reform processes and help to resolve community problems. DG East will provide opportunities for citizens to engage with their government, provide government with resources to support their citizens, and create opportunities for citizens of Ukraine to create hope in their future and positive changes in their daily lives. The position will be based in Kyiv.

Responsibilities for this position include:

• Leads office operations management activities, including project registration, reporting, compliance and project mobilization and de-mobilization activities.

• Lead registration of expatriate staff and their family members.

• Supports office operations and management across all offices and ensures use of USAID rules and regulations and Chemonics' tools and policies.

• Assists in recruitment, hiring, and on-boarding of identified long-term and short-term positions, including working with candidates to complete verified biodata forms when required and in coordination with the HR manager.

• Supports all administrative and technical staff, as needed, by transferring knowledge of USAID and Chemonics processes and procedures related to recruitment, subcontracting, budgeting, reporting, procurement, subcontract and grants management, and effective communications with the PMU and USAID mission.

• Liaises with the project PMU to ensure timely and effective ongoing home office administrative and approvals processes, including records management, inventory management and reporting.

• Facilitates the use of tools and systems required for the planning, implementation, tracking, reporting and quality control of the project's operational and administrative activities.

• Liaises effectively with other USAID projects in Ukraine to leverage scarce resources, cost savings, and best practices.

• Participates in key program planning and management activities and assist the Deputy Chief of Party in the implementation of the annual work plan and other contractual deliverables, as necessary.

• Liaises with Regional Directors and Deputy Chief of Party regarding project needs and operations.

• Trains staff on program compliance, operations management and administration items, as necessary.

• Performs other duties as assigned.

Qualifications:

• Bachelor's degree in related field; master's degree preferred.

• 5 years of experience in project operational management; experience managing USAID-implemented projects preferred.

• Knowledge of USAID policies, rules and regulations.

• Experience and knowledge of the Ukrainian context, including local laws and reporting requirements.

• Ability to solve complex technical, managerial or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge.

• Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead presentations, training courses, and effective meetings.

• Experience supervising and managing others.

• Ability to build consensus and coordinate with diverse actors, including government, NGOs and civil society organizations, and the private sector.

• Fluent in Ukrainian and proficient in English.

APPLICATION INSTRUCTIONS:

Interested and qualified candidates should send their CV to Отправить резюме with Operations Manager-Kyiv listed in the subject line by September 22, 2020. No telephone inquiries, please. Candidates will be considered on a rolling basis, and only finalists will be contacted.

"Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors."