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Спеціаліст/ка із питань фінансів
Офіс ООН з Координації Гуманітарних Справ шукає Спеціаліста/ку із питань фінансів.
Posting Title: Assistant Finance Officer, NOA, FTA
This position is open to Ukrainian nationals ONLY
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Ukraine Humanitarian Fund (UHF) is a pooled fund intended to support coordinated humanitarian action, in line with the Humanitarian Response Plan, and to address some of the most critical needs, which are of strategic priority and which would otherwise would go unfunded. The UHF will allow donors to pool their contributions into single, unearmarked funds to support local humanitarian efforts, which will, in turn, not only enable a coordinated, flexible and inclusive humanitarian response, but also strategically maximize available resources.
OCHA is recruiting staff (Humanitarian Financing Unit) necessary to run the UHF. Humanitarian Financing Unit (HFU) will act, within OCHA, as the UHF’s Secretariat. It is of utmost importance that the current staffing gaps are filled in order to support UHF funding requirements to humanitarian operators in-country. Expectations by stakeholders of the UHF funding in terms of timelines and institutional capacity are high. The (HFU) will operate under the overall management of the OCHA Head of Office and will ensure the day-to-day functioning of the Fund.
The Finance Officer is expected to help strengthen OCHA’s humanitarian financing, programmatic and reporting quality and follow-up, and support the Humanitarian Financing Unit’s (HFU) senior management in the same. Main duties will include supporting the correct running of the Grant Management System-based allocation and reporting timelines, sensitization and awareness-raising among NGOs and participating United Nations Organizations of them UHF’s work, and supporting reporting and monitoring activities, or other functions as required.
Functions / Key Results Expected
Under the overall guidance of the OCHA Head of Office and under the direct supervision of the Pooled Fund Manager, the incumbent will be expected to be able to perform the following, prioritized according to operational requirements:
• Facilitate the review and revision process of project proposals in consultation with cluster leads and other technical partners and advise organizations on recommended revisions, assisting them in revision drafting if required;
• Support the Pooled Fund Manager in the review of grant agreements and supporting documents to ensure accuracy, consistency, reasonableness and compliance with the United Nations Financial Regulations and Rules (UNFRR) and the Country-Based Pooled Funds (CBPF) Guidelines;
• Review project budgets to determine “normal costs and variations” in project expenditure areas to be determined;
• Support the Pooled Fund Manager in the review of budget amendments, reprogramming or No-Cost Extension requests;
• Conduct market cost survey for items commonly purchased under UHF projects and maintain a database to support cost effectiveness analysis of proposals to UHF;
• Reconcile advisory reports from HQ with UHF records on project performance status and financial statements;
• Communicate concerns about proposals, project documents, or implementing partners to the Pooled Fund Manager;
• Assist in the preparation of financial analyses for the UHF Annual Reports and other progress or ad-hoc reports;
• Support the Pooled Fund Manager in drafting budgets for services to be contracted to outside entities.
• Conduct partner sensitization on UHF procedures and guidelines for accessing grants, as well as regarding compliance with the United Nations Financial Regulations and Rules (UNFRR) and the Guidelines for Country-Based Pooled Funds (CBPF) through participation in meetings and workshops;
• Support preparation of paperwork related to the Humanitarian Coordinator’s (HC) project approval and disbursement actions (Fund Transfer Requests, agreements, MoU, etc.);
• Support preparation of and execution of transfer agreements to be signed by NGO and the HC, following up on requests to the HFU to arrange for fund transfers to partners and notifies payees of status of payments;
• Assist HFU staff and UHF stakeholders regarding queries on payment and deposit-related issues;
• Track, collect and review financial reports from UHF partners to ensure accuracy and compliance with UHF guidelines and provides feedback to partner as necessary;
• Assist in tracking project spending and ensure that future payments are approved based on satisfactory financial reporting and justification of previous advances;
• Support the preparation and take part in periodic financial spot-check visits to partner offices, in line with operational modalities and guidelines;
• Participate in drafting financial spot-check monitoring reports and recommendations to partners following visits to partners;
• Support the Pooled Fund Manager in the conduct of project audits with partners, helping facilitate audit visits, reviewing audit reports, keeping records of partner performance, providing feedback to partner and supporting the process of recovery of funds if necessary.
• Support the Pooled Fund Manager in liaising with companies carrying out contractual services on behalf of the HFU, and provide support and information as and when required;
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program budgets and the UHF in general;
• Prepare documentation and reports for country-level coordination forums;
• Perform other duties as required.
Impact of Results
Develop well-reasoned, innovative suggestions and approaches to problem resolution in dealing with complex financial/budget issues. Assist in the management of funding programming projects and partners, ensuring timely delivery of outputs. Help meet organizational objectives and provide sound analytical inputs and advice with respect to coordination of humanitarian financing and monitoring.
• Master's degree or equivalent in Business Management, Accounting, Economics or related field is required. Bachelor`s degree with 2 additional years of relevant experience can be accepted in lieu of Master’s degree.
• Up to two years of relevant experience in finance and accounting/administration, crisis/emergency program management or other related area is required;
• Very good analytical and writing skills are required, as is experience with project budgeting and proposal writing;
• Experience with auditing and/or financial review of partners an advantage;
• Experience working within the UN Common System or other comparable international organization is an advantage.
• Fluency in English and Ukrainian (written and spoken) is required. Fluency in Russian is desirable.