Executive Assistant

We are looking for Executive Assistant for the management company of a large industrial group to provide to-level administrative support to the company President by managing foreign and domestic calendars and appointments, making travel arrangements, handling correspondence and providing other business-related administrative tasks.

We are looking for an exceptionally bright, multi-tasking and self-motivated Executive Assistant. This role requires attention to detail, efficient organizational skills, and a willingness to pitch in to get things done. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company, is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

Responsibilities:

• Directly supports the President by managing day-to-day calendar and coordinating all aspects of executive level appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports
• Orders supplies and process invoices
• Process and follow-up on business requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required

Qualifications:

• Higher education
• Previous experience as executive or administrative assistant preferably within a large and complex company or international organization
• Experience in a fast-paced environment
• Adherent to high standards of business ethics and business protocol
• Fluency in English, in addition to Ukrainian and Russian fluency
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented.
• Excellent skills in the following areas: Organization and Planning, Time Management, Confidentiality, Heavy Calendar Management, Problem-Solving
• High level of integrity and discretion to handle confidential information
• Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with little to no direction
• Proven ability to build effective working relationships inside and outside of the group
• Previous project management or event planning experience preferred

We guarantee confidentiality to all applicants.

Shortlisted candidates will be contacted immediately.