Procurement Assistant

Summary of Key Functions:

• Implementation of operational strategies
• Support for contract administration and procurement processes
• Administrative and clerical support
• Support for sourcing strategy
• Support to knowledge building and knowledge sharing
  

Ensures implementation of procurement and operational strategies, focusing on achievement of the following results:

• Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies.
• Inputs to the office's procurement business processes mapping and to the elaboration of internal Standard Operating Procedures (SOPs) in Procurement, in consultation with the direct supervisor and office management.

Supports contract administration and procurement processes for Pravo project and at the request of the Procurement Unit, focusing on achievement of the following results:

• Inputs to the preparation of procurement plans for the project
• Support to the organization of procurement processes including preparation of Micro Purchasing, RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation
  

Provides efficient administrative and clerical support to procurement processes, focusing on achievement of the following results:

• Processing of invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients
• Monitoring of expenditures against allocations
• Receipt, review, logging in and routing incoming communication and procurement requests/invoices
• Preparation of reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations
  

Contributes to the implementation of sourcing strategy focusing on achievement of the following result:

• Update of the rosters of suppliers

Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:

• Maintenance of database and web site on procurement standards and tools, a roster of best suppliers, contractors and service providers, activities and statistics and contract advertisement and awards to share and disseminate information
  

Your profile:

Education

• Secondary education/High school diploma is required;
• University degree (Bachelor's or Master's), preferably in Procurement, General Administration, Logistics, or any other related field will be considered an asset and may substitute for some of the required years of experience;
• Diploma or professional certification in Procurement will be an asset.

Experience

• 5 years of relevant experience is required in the area of procurement, logistics, general administration with demonstrated capacity to meet performance indicators, and deliver results. (A relevant master's or bachelor's degree will offset some years of experience).
• Experience in the procurement in UN or international organisations will be an asset.
• Ability to work with computer and office software packages (MS Office) and knowledge of spreadsheet and database packages is required.

Languages

• Fluency in written and spoken English and Ukrainian is required.
• Working knowledge of the Russian language is desirable.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

We offer

• Contract type: Individual Contractor Agreement
• Contract level : Local Support Level 5
• Contract duration Ongoing ICA - 'Open-ended, subject to organisational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This contract is subject to applicable national legislation including but not limited to taxation.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.