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05.02.2021

Personal Assistant to Executive Officer

MacPaw
IT
  • Регион:Киев
Английский (выше среднего)

We are looking for a dependable and motivated individual to help our Executive Officer with daily life in multiple facets.

A PA's role is to free our Executive’s time from organizing and administrative tasks such as calendar management, travel arrangements, mail handling, and other domestic responsibilities as needed.

The perfect candidate has a great attitude, incredible problem-solving skills, unstoppable drive, professionalism, organization (both digital and filing papers), and natural time management and prioritization skills for days.

Our team is excited to meet you!

Responsibilities

  • Manage personal and business diaries, scheduling appointments, maintaining an events calendar, sending reminders, and preparing memos
  • Coordinate meetings, conference calls, and interviews, which includes drafting agendas, gathering and printing all necessary documents, preparing reports and presentations, and organizing refreshments
  • Coordinate domestic and international trips, transportation, and accommodation
  • Act as the point of contact among executives, employees, clients, and other external partners managing information flow in a timely and accurate manner
  • Handle emails and correspondence addressed to Executive Officer, which includes reading, analyzing, distributing them as needed, and answering on behalf of Executive Officer or drafting
  • Process a wealth of incoming information (oral, written), highlight important information, and abstract submission
  • Provide and organize a wide range of services to the Executive Officer

Requirements

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent calendar management skills, including coordination of complex internal and external executive meetings
  • Exceptional planning and organization skills with the ability to multitask and prioritize work
  • Capacity to handle tight deadlines and last-minute changes, and adapt fast while remaining flexible
  • Strong interpersonal, collaborative, and communication skills, able to interact successfully with people of all levels internally and externally
  • Excellent written communication skills in Ukrainian, Russian, and English
  • English advanced and higher
  • Ability to problem-solve independently and make decisions is a must
  • Ability to quickly learn new tools and technologies
  • Sound judgment and discretion when handling sensitive and confidential information

As a Plus

  • Advanced proficiency with Mac / iOS
  • Proficiency with Google Workspace
  • Proficiency with Keynote, PowerPoint, or similar tool

We offer excellent benefits, including but not limited to:

  • Outstanding team
  • Great opportunities for education and development within the company (MacPaw xDays, workshops, training, etc.)
  • Сare about your health (insurance, office gym, paid sick leaves, etc.)
  • Work-life balance support (meditation/sleeping room, 20 vacation days, etc.)
  • UX driven office, equipment of your choice
  • English courses
  • 2 anti-stress cats