Finance Officer: Reporting & Planning

The International Charitable Foundation 'Alliance for Public Health' announces external recruitment to fill the position of Finance Officer: Reporting & Planning.

The International Charitable Foundation 'Alliance for Public Health' is a leading non-governmental professional organization which makes a significant impact on the epidemics of HIV/AIDS, tuberculosis, viral hepatitis and other socially dangerous diseases in Ukraine in cooperation with state partners and civil society organizations through providing financial and technical support to relevant programs, which cover over 300,000 members of most vulnerable populations, which is the highest indicator in Europe. Alliance team includes over 100 professionals who are based in Kyiv.

Overall Role: Preparation of regular financial reports to the donors and other external stakeholders, monitoring of management accounts in 1C, review actual results by vs. respective budgets. The post holder will work with Accounting team to develop and deliver appropriate financial information. S/he is involved in monthly verification of financial transactions in accounting programme, reconciliation of financial and management account, preparation of ad hoc financial reports; periodic reconciliation with donors, liaison with donors on different financial matters that have an implication on Alliance Ukraine financial reports. Provide support to Budget Holders, Project coordinators and other staff during different types of budgets and forecast preparation.

 
REQUIREMENTS:

•    At least 5 years of practical experience in financial management.

•    Working experience with Ukrainian and international organizations in accordance with the Ukrainian legislation and the legislation of other countries to ensure control over the targeted use of funds is an advantage is a significant benefit.

•    Practical experience in the budget analysis. 

•    Practical experience in verification of intended use of funds.

•    Knowledge of accounting systems and management accounts is a plus. 

•    Strong planning and time management skills; readiness to work overtime; ability to work with strict deadlines.

•    Relevant educational background (Economics, Finance, Accounting etc.).

•    Ability to maintain effective communication with a range of audiences.

•    Fluent English.

•    Written and spoken Ukrainian and Russian.

•    High level of computer literacy. Excellent knowledge of Excel is a must. Experience with 1C is a plus.


  DUTIES:

1.    Donor Reporting and Liaison (External Reporting)

Objective: To provide accurate and timely financial information to the Alliance Ukraine donors, trustees and other external users.

•    Lead on the preparation of all types of financial reports for the Alliance Ukraine donor’s, Audit Committee of the trustees, other external users of Alliance Ukraine financial reports.

•    Ensure that financial reports for donors are in accordance with donors’ guidelines/regulations, established rules and procedures, and the best practices;

•    Participate in negotiation of funding agreements with donors.

•    Liaise with donors, auditors, stakeholders, and units of Alliance Ukraine in the performance of financial reporting functions.

•    Maintain archives of financial reports, and other related documentation.

•    Close work with auditors and support them, communicate with Alliance Ukraine departments during the annual audit.

2.    Management Accounts (Internal reporting)

Objective: To provide financial information to Alliance Ukraine senior and middle level management.

•    Oversee preparation of ad hoc financial reports for Alliance Ukraine senior and middle level management; ensuring proper costs allocation among different donors, projects.

•    Work closely with other Alliance Ukraine departments on tracking transactions and reconciliation of accounting and management records.

•    Train and supervise staff dedicated to the above duties.

3. Budgeting, Forecasting, Budget Control

Objective: To oversee preparation of budgets for project proposals and forecast for funds requesting.

•    Assists programme staff at the stage of new Project’s Budget and Budget assumptions preparation, costs  justification development.

•    Negotiate with donor and partners on behalf of R&P team during grant application process.

•    Participate in negotiation of funding agreements with donors.

•    Assist programme staff in analyzing the payments against budget and make recommendations on costs reallocation between projects.

•    Assists programme staff in forecast preparation.

4.    Miscellaneous

•    Analyse all donor agreements and regulations and ensure organisation wide understanding and compliance with donors’ reporting requirements (through controls, training and regular updates).

•    Ensure maintaining of statutory accounts (in 1C system) in accordance with donor reporting requirements.

•    Undertake other duties as required.

•    Travel overseas if required, sometimes at short notice.

Contract type: Civil contract.

We offer: work in a dynamic organization with encouraging working environment, attractive remuneration and benefits package, opportunities for professional and career development and growth.

For additional information on the organization as well as its programmatic activities and the positions announced, please visit our web site:   http://www.aph.org.ua/

How to apply: Please send your CV in English and a covering letter in English or Ukrainian to Отправить резюме . Subject line should contain  “Finance Officer: Reporting & Planning”.

Deadline for applications: 6 p.m., November 17th, 2023.