Project Assistant

The International Charitable Foundation 'Alliance for Public Health' announces external recruitment to fill the position of Project Assistant.

The International Charitable Foundation 'Alliance for Public Health' is a leading non-governmental professional organization which makes a significant impact on the epidemics of HIV/AIDS, tuberculosis, viral hepatitis and other socially dangerous diseases in Ukraine in cooperation with state partners and civil society organizations through providing financial and technical support to relevant programs, which cover over 300,000 members of most vulnerable populations, which is the highest indicator in Europe. Alliance team includes over 100 professionals who are based in Kyiv.

Purpose: To provide programmatic and administrative support as well as effective general assistance to functioning of HealthLink Project team.

Contract type: civil contract till 29/09/2021 with possibility of extension

REQUIREMENTS: 

• Strong motivation to work and commitment to confronting HIV/AIDS and to support non-governmental organizations (NGOs) activities in Ukraine.
• Minimum 1 year working experience on the relevant position (within an international organization will be an advantage).
• As an advantage will be previous experience in preparation of business trips documents, initial financial requests, financial reports on conducted events; experience in execution of financial documents to conduct payment for consultants' services. 
• Analytical skills and attention to details, ability to manage multiple tasks and meet deadlines. 
• Ability to think clearly and precisely is essential.
• High level of computer literacy and excellent typing skills. Experience with 1C program is a plus.
• Working experience with databases is preferable. 
• Excellent verbal and written communication skills in English, Ukrainian and Russian. 
• Relevant educational background (Public Health, Social Science, Medicine, etc).

DUTIES:

1. Organize circulation of documents in project. 
2. Assistance in coordinating the program activities of the project: correspondence with partners, consultants, service providers, suppliers, etc.
3. Logistics and support for events conducted with leadership of Project team members.
4. Prepare package of documents for organization of the project events (trainings, workshops, working meetings, expert groups, project proposals review committees, round tables etc.) and manage documents circulation on the events (preparing and submitting logistic requests, coordinating participants’ invitation and selection, preparing the participants list with relevant information, preparing documents package for logistic payments, gathering and generalizing participants’ feedback on events if required, completing final report on the event as well as documents package for the final payment, documenting the event (photo, protocol etc.), monitor an event if required by Project manager.
5. Take part in trainings, workshops and working meetings preparation, assist during trainings delivery.
6. Prepare and process documents for the project team consultants, arrange and monitor relevant payments. 
7. Translate correspondence, documentation and other relevant materials needed for the project team.
8. Organize and provide coordination to visits of project team staff and consultants. Prepare documents’ package for the visits of the project team staff and consultants in accordance to the Alliance procedures.
9. Coordination and information exchange with other departments on programs routine business and emerging issues.
10. Information management (filing, storing, exchanging letters, archiving etc.) related to Projects team.
11. Generation of interim updates and reports for Project Manager on Project’s Working Plan on program, funding, procurement etc. status of implementation.
12. Undertake other reasonable and related tasks identified by the Manager required for the successful activity of the project as necessary for the fulfillment of strategic objectives.

We offer: work in a dynamic organization with encouraging working environment, attractive remuneration and benefits package, opportunities for professional and career development and growth.

For additional information on the organization as well as its programmatic activities and the positions announced, please visit our web site: http://www.aph.org.ua/

How to apply: Please send your CV and a covering letter in English and Ukrainian/Russian to Отправить резюме . Subject line should contain 'Project Assistant'.

Deadline for applications: 6 pm, April 7th, 2021.

Only successful candidates will be contacted for an interview.

The International Charitable Foundation 'Alliance for Public Health' is committed to equal opportunities and welcomes applications from appropriately qualified people from all sections of the community. Qualified people living with HIV/AIDS are particularly encouraged to apply.