Senior Facilities Manager

We're looking for a highly motivated and visionary Senior Facilities Manager with a strong background in the area. Your main goal will be to dive deep into problems and drive solutions. You will come up with solutions based on a mix of teams' feedback and your own ideas. This will require skills in project management, communication, and persuasion. We expect you to have wide experience in Facilities, as well as a desire to learn new approaches. If you think you're a good fit - we look forward to getting your application.

Your skills:

• 3+ years of relevant experience, including all the areas of responsibility listed above
• Ability to decompose strategy into actionable items and processes, and prioritize them
• Own vision and proactive approach to how to run administration, facilities, and benefits success in creating and implementing business processes, checklists, and policies
• Own approaches to hyper organization including but not limited to:
• Ability to automate processes using Google Sheets
• Tracking tools (like Jira, Asana, Trello etc.)
• Ability to build strong relationships across the organization, successful experience in people and project management
• An eye for details and proactive nature with a positive attitude
• High-level of resourcefulness, negotiation, confidence, and problem-solving skills
• Excellent command of English, both written and spoken

Will be plus:

• Experience in event management will be a huge plus as colleagues would require assistance

Responsibilities:

Workspace

• Form a vision on Railsware work environment aligned with the company strategy
• Gathering feedback from Railswarians and manage requirements for office and remote workspaces.
• You will determine project scope, shape an action plan, act on it, and document results
• Manage work environment
• Offices in Kyiv, Ukraine, and Krakow, Poland
• Open new offices
• Support remote colleagues
• Coordinate purchase logistics
• Maintain cooperation between the internal team, external contractors and vendors
• Organize and support inventory
• Manage all aspects of furniture, hardware and software purchase, usage, and record-keeping

Administrative

• Manage operations budget (facilities, administrative, immigration, benefits, hardware, etc.)
• Keep all the processes balanced and up to date
• Research, monitor and support Railsware benefit policies (medical insurance, language courses, hardware, etc.)
• Coordinate business travel and immigration processes according to internal policies and local law
• Organize record-keeping: documents, files, invoices related to company activities, event logs, deadlines, limits (like visa days)

Railsware Benefits:

• Outstanding development culture: https://bit.ly/rwdevculture
• Work remotely from any location or in one of our offices: https://bit.ly/rabotaremote
• We offer flexible hours
• Get a competitive salary, yearly bonus, access to savings program and microcredits
• Thanks to our hardware policy, we use the best equipment and can regularly update it
• 34 days a year as a vacation (24 standard vacation days + 10 working days to cover public holidays)
• Health policy budget will cover your private sports and healthcare expenses
• Participate in local and international conferences
• Every year we go for a 7-day company trip with our families. We've already visited Austrian Alps, Crete, Italy, and Croatia together
• Our offices are equipped with modern ergonomic chairs and standing desks
• You can always find fresh food and drinks in our kitchen
• See all Railsware benefits here: http://l.rw.rw/benefits

About the company:

Railsware is a product studio. Since 2005, we have shaped our own "know-how" in product creation and organization management. Among others, we have helped Calendly and BrightBytes turn from small startups into close-to-billion-dollar companies.

People feel great here. On average, a Railswarian stays in the company for about 6 years. We support our team with outstanding benefits and remote first working culture.

We look for people with high potential ready to evolve in multiple directions. The right hires shape a team of A-players to learn from each other and evolve together.

Learn more about Railsware

• Join our team: railsware.com/careers
• Products we've built: railsware.com/case-studies
• Blog: railsware.com/blog
• YouTube: youtube.com/c/railsware
• Clients about us: youtu.be/EIEFStPmmz8