Facility / Office manager

PURPOSE OF THE JOB

Lohika Company provides premium software engineering services to leading technology companies. We provide high-quality services for our customers, both administrative and engineering. Currently, we are looking for facility / office manager manager specialist, who is ready to become part of Administrative services team, share our values and is Lohika minded person.

MAIN TASKS AND RESPONSIBILITIES

• Plan and manage long and short-term office maintenance, refurbishment and renovations needs.
• Allocate and manage facility space for maximum efficiency; coordinate intra-office moves.
• Coordinate and manage the work of security and cleaning personnel. Provide motivation and guidance to the team. Responsible for hiring and termination.
• Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase of non-IT equipment, materials, furniture, supplies, products, or services. Obtain quotes and tenders from vendors and suppliers.
• Handle the acquisition, distribution, and storage of non-IT equipment, furniture and supplies.
• Prepare and track office administrative budget, monitor expenses and payments.
• Develop and implement cost reduction initiatives.
• Check completed work by contractors and vendors.
• Facility systems maintenance: HVAC, lighting, plumbing, elevators, etc.
• Generate and present regular reports and reviews of facility-related initiatives.
• Handle employees' facility and office supplies requests.
• Develop and maintain relationships with office owner; lease agreement fulfillment and negotiation.
• Responsible for office fire/safety programs; ensure that protection systems/equipment are properly functioning.

MUST HAVE

• Computer literacy and good keyboard skills
• At least upper-intermediate English spelling and grammar

KEY COMPETENCIES

• Organization and planning skills
• Work management and prioritizing skills
• Verbal and written communication skills
• Problem solving ability
• Attention to details
• Accuracy
• Punctuality
• Flexibility
• Reliability
• Teamwork

LOHIKA BENEFITS

• Friendly and highly professional team
• Internal training
• Comfortable office facilities (kitchens, gym, sports activities, yoga, lounge rooms, coffee machines, etc.)
• Christmas holidays (31st December -7th January) and state holidays
• Fully paid English classes (twice per week) with own English teachers and native speakers
• Premium Medical insurance (medication, massage, and doctor in the office, etc.)
• Regular performance reviews
• Paid sick-leaves
• Life insurance
• 20 working days of annual paid vacation
• Incentives (marriage, childbirth)
• Corporate events (corporate parties and sports competitions)