Personal Assistant

International pharmaceutical company announces vacancy of Personal Assistant to Group Country Head.

Responsibilities:

· Provision of necessary technical support to GC Head;

· Planning of GC Head working day (meetings, calls, receptions, etc.), conducting schedule ;

· Ordering for GC Head transport, tickets, arranging meetings, negotiations, mailing with colleagues from cluster etc.;

· Presence at negotiations, business meetings, special receptions with the GC Head; fixing of the results of meetings, negotiations;

· Receiving letters sent to GC Head, keeping their records, reporting / transfer to GC Head;

· Collecting of materials and information required by GC Head, preparation of analytical, informational, reference and other materials and providing them to GC Head;

· Translating into English and from English to Russian/ Ukrainian business documents (contracts, presentations, commercial offers, etc.), emails, negotiations, meetings with clients / partners, visitors;

· Coordination of the translation requests of Company's departments including but not limited to: receipt of the requests, cooperation with the translation agencies, elaboration/verification of the translation accuracy, coordination of the notarization process;

· Preparation of the payment requests in 1C including but not limited to the following activities: translation, notarization, accommodation, transportation, legalization, receipt and renewal of the permitting document for expatriates, visas etc.;

· Handling of the payment requests prepared by other departments: getting documents signed by the Director General, Director and Head of Representation.

 Key Requirements:

· University Degree (Linguistics is preferred);

· 3+ year of professional experience within a foreign or structured company at similar position;

· Knowledge of languages: Ukrainian, Russian - native speaker; English - fluent;

· Knowledge of Microsoft Office (Excel, Power Point, Word);

· Tactful, diplomatic, high level of self-organization, proactive, dynamic and responsible.

The company offers:

· Official employment, work in an international company;

· Medical and life insurance;

· Salary is the subject of negotiation and depends on the experience and skills of the candidate;

· Flexible working hours from 8:00 to 17:00 or 8:30 to 17:30.

Our office is located in the Business Center «Europe», 103 Stolychne Shosse, Kyiv.

* It is possible to use free shuttle bus from «Vydubychi» metro station to the office and back.

Please provide your application in English with indicated salary expectations.