General Office Manager

Do you know how to take good care of a great office and beloved colleagues? Do you like making sure that everything is running in a smooth and efficient manner? Do you enjoy budgeting and overseeing the costs? Then maybe you are the new General Office Manager for our Lviv Office!

Keepit Lviv is currently looking for someone to take charge of the office in Lviv as well as handle finance and supplies.

About our Company

Keepit is a fast-growing IT company that specializes in Cloud-to-Cloud backup. The company has received great support from partners, investors, and customers and is now rapidly expanding. Keepit is owned by two, who have long experience with successfully building up IT-companies. The company has a unique company culture, talented Team and is a cool working place!

The Genera Office Manager will be a part of the management team, take responsibility for the contracts, office space and supplies and coordinate work of the administrative employees and external contractors. We would like General office manager to be closely involved in an office's financial matters and keep close track of budgets and the spending of various parts of the office.

Your opportunities

This position will be an opportunity to start something new within the company: a position that can lead to many different things. It is a great opportunity if you are responsible, hard-working and flexible.

As a new Team member, you should know that Keepit offers the following:

• Entrepreneurship and informal thinking
• Focus on transparent and holistic leadership
• Work in the international team of over 13 nationalities
• To get leadership responsibility
• Great company culture and location of the office in Downtown
• Support for innovative ideas and freedom under responsibility
• Long-term employment with 20 working-days paid vacation and other social benefits

Your strategic focus will be

• Finance and budgeting
• Proactively making our office a safe, cosy and comfortable place for work
• Taking part in a search of a new office (including preparing for the move, sign the contract, dealing with the contractors who will renovate the facilities for us)
• Coordination of administrative employees and active role in hiring new staff if we need any

You will have the following, non-comprehensive, list of tasks:

• Working as a part of International Management Team
• Tracking and Reporting Team's statistics
• Communication with landlords, utility companies and other contractors
• Owning budget and finance projects
• Close communication with the employees in all departments
• Oversee and supports overhead costs (rent, utilities, equipment maintenance, other operating needs)
• Notify employees of company announcements (like policy changes, staff meetings, revised security measures, upcoming office maintenance or repairs etc)
• Ensure that facilities are safe, secure, clean and well-maintained (including fire safety)Schedule repairs on malfunctioning equipment, including mechanical and electrical systems and computers, and hire professional cleaners to sanitize work areas
• Problem and conflict solving and staff meetings conduction

You will fit the position perfectly if your key personal competences are:

• High level of independence, hard-working, and driven by responsibility
• Motivated by new challenges
• The pro-active and informal approach
• Have a client-oriented approach

... and your key professional competences are:

• Education in finance or accounting (preferably)
• At least 2 years of relevant experience with management/coordination of resource and people is a plus
• Experience in budgeting and analytic skills
• Communication, negotiation and relationship-building skills
• Solid understanding of general computer use and regular Office suite programs such as Word, Excel and PowerPoint
• Fluent English

If all above describes you, Keepit hopes to have you as our new team member to help us grow in the direction that sustains Keepit's culture of many different talents and nationalities within an informal and trusting environment.