HR Administrator (relocate to Odesa)

AUTODOC is a fast-growing, technology-driven company specialised in automotive e-commerce headquartered in Berlin, Germany. The company was founded in 2008. We are a team of like-minded people from Germany, Moldova, Poland, Czech Republic and Ukraine. We place great emphasis on digital solutions and social media channels, provide technical support in the appropriate national languages, and focus on the demand for our product range.

We are looking for a like-minded colleague to join our Team. You will get a unique opportunity to take part in processes of an E-commerce company with more than 4500 employees worldwide.

The Senior Administrator People Operations is acting as the first contact point to employees and external partners for all HR-related queries. As a priority, HR administrators will handle the majority of employee documentation, including contracts, recruitment paperwork, and starter packs.

A good understanding and knowledge of employment law and ensuring the HR department conforms to these is key. Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken.

Responsibilities include, but not limited to:
 • Implement and conduct offboarding and onboarding process in the company, mainly in Ukraine.
 • Processes hirings, transfers, terminations, etc. in HRIS/payroll systems and prepares all documentation for the employee and the personnel files or controls such work performed by more junior colleagues.
 • Prepares and amends HR documents, i.e. employment contracts, orders, ledgers, insurance reports, pension reports.
 • Provide timely and accurate guidance to employees, Managers, HR BP`s with general HR questions
 • Communicates with employees about their documentation and answers mainly complex questions related to his/her area of responsibility.
 • Keeps records on employees` vacations, leaves, compensation, etc. up to date.
 • Taking care of due dates of necessary employment documents
 • Prepares both basic/standardized and complex/customized reports HR Reports (both, statutory and internal).
 • Assists with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken.
 • Takes part in the development, implementation and maintenance of HR policies, procedures and HRIS/Payroll systems - Workday, 1С.
 • Communicates with the state authorities.

Qualifications
• 2+ years of experience in Personnel Administration
• Master or Bachelor Degree
• General understanding of HR Processes
• Proficiency in Microsoft Office (Power Point, Word, Excel)
• 1C, Medoc, Workday system experience
• Strong knowledge of labor legislation of Ukraine

Skills
 • Excellent organizational and interpersonal skills
 • Attention to details and accuracy
 • Good organizational and interpersonal skills
 • At least ntermediate level of English or higher
 • Strong analytical mindset
 • Excellent communication and presentation skills
 • Self-management

Additional Information

• Work in a large-scale European company
• Flexible schedule
• A friendly team of like-minded people
• Language classes (English, German, Polish)
• 28 vacation days, paid sick leave
• Medical insurance