Personal Assistant / Secretary

International Charitable Foundation «SOS Children's Villages» Ukraine is looking for a professional to join our team at the position of

Personal Assistant to the Director / Secretary

Requirements:

• University degree in the field of philology / business administration / management / communications or similar;
• At least 3-5 years verified experience and results in the field of similar position must have;
• Excellent negotiation skills, experience in negotiations and management of business partners;
• Fluent spoken and written English;
• Excellent written and verbal communication and presentation skills;
• Good at relationship-building with different levels and stakeholders of various organisations, companies, business partners;
• Innovative and creative, claiming and demonstrating high professional standards;
• Positive working attitude;
• Highly organised, result-oriented, proactive and reliable, good team player;
• Strong motivation to identify with the vision, mission and values of SOS Children's Villages;
• Creating directories, databases and keeping them up to date;
• Deep knowledge of MS Office and other PC software.

Main responsibilities:

As the Personal Assistant to National Director and Office:

• Assistance to National Director in maintaining liaisons with project partners, preparing reports, proposals;
• Arrange meetings and visits of local and foreign guests;
• Close cooperation with the Board Members;
• Direct communication to our European HQ;
• Prepare reports, memos, minutes, letters, presentation invoices, financial statements and other documents, using word processing, spreadsheet, database and presentation software;
• Read and analyse incoming memos, submissions, and reports in order to determine their significance and distribute accordingly;
• Sort and distribute incoming correspondence, including faxes and emails within team;
• To manage incoming and outcoming documents;
• Prepare agendas and arrangements for the team;
• Hospitable welcoming of the guests and clients of National Office;
• Participate in organisation of sponsorship work in the country and assure quality;
  
• Handle secretarial work;
• Arrange Business correspondence;
• Translation (written and oral English);
• Arrange hotels reservations, tickets booking, making new extension of visa, passport for National Director;
• Ensure proper and effective functioning of National Office, providing it with necessary household equipment;
• Supervising of cleaner, driver, contacting suppliers, business partners and landlords;
• Responsible for logistics issues during the working process, and for maintaining of office/kitchen inventory;
• Performs other related duties.

We offer:

• Joining to a noble work - support children in need;
• Interesting and dynamic work in international team;
• Official employment according to the legislation;
• Full-time permanent job;
• New tasks and new challenges;
• Professional and personal development.

If you are ready to join our team, please send your CV to our email:  Отправить резюме