Finance Assistant

Position              : Finance Assistant

Line Manager    : Finance Manager

Country Office    : Ukraine

Work Location    : Kyiv

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries. INSO is registered in the Netherlands, with its headquarters based in The Hague, the international city of peace and justice. 

INSO Ukraine Country Office 

 INSO Ukraine opened in 2015. Since the escalation of the conflict in February 2022, it has rapidly expanded to a full platform serving the needs of NGOs in a fast-evolving conflict. Currently, 142 national and international NGOs receive INSO services. Our country office is in Kyiv, supported by field offices in Lviv, Dnipro, and Odesa. The scale and intensity of the Ukraine conflict have seen significant humanitarian safety challenges. As part of INSO Ukraine, you will play a key role in supporting NGOs and helping aid to reach people in need.

Job Summary

The responsibilities of this position will be to support the Finance Manager in carrying out the day-to-day transactions including payment expenses, tax and payroll as well as maintaining the bookkeeping entries and filing accounting documents. The Finance Assistant works under the supervision of the Finance Manager in collaboration with the Finance Officer.

 Major Responsibilities

• Assist in timely payments. Ensure before payment, the completeness of supporting documents in all respect. Prepare cheques and bank wire transfer slips and remit for signatures. Photocopy the proofs of payment and file them with invoices in chronological order. Deal with local banks. Submit and collect documents from local banks.
•  Process petty cash transactions. Daily reconcile petty cash and submit replenishment requests to meet the cash needs. Issue cash advances to personnel as authorized. Set a proper record system for the sums advanced. Track efficiently the open amounts. Collect the supporting documents to close all outstanding advances before the month-end.
•  Record daily transactions in EXCEL bankbooks and cashbooks. Assign the standardized account codes and analysis codes to enable direct import to SUNSYSTEM. Assign a cross-reference of the documentation with Excel to make it easily retrievable. Timely submit the books and documents to the Finance Officer for the month-end review.
•  Follow the security protocols with respect to cash management. Perform bank reconciliations as scheduled.
•  Assist to maintain a secure filing system of the financial documentation. Perform the translation, photocopy, and scanning works of the Finance department. Perform other duties as required by the line manager.

 Mandatory Requirements

Essential:

• Professional education
• Minimum 2 years of relevant work experience
• Knowledge of bookkeeping
• Detail-oriented
• Good English language skills, both written and verbal
• Proficiency in Microsoft Office Tools 

 Nice to Have:

• Open-mindedness and self-confidence.
• Acceptance and understanding of humanitarian principles.
• Strong ethics, with the ability to manage confidential data.
• High degree of autonomy.

 Terms and Conditions 

12-month renewable contract with a 3-month probationary period. Expected start date 17 April , 2023, Gross salary 50 000 UAH.

 INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection and vetting of all potential new staff, trustees and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process. 

How to apply

Please submit completed applications to  Отправить резюме  and reference “Finance Assistant, Kyiv” in the subject line.   Applications should be in English and include: 

• An updated CV (maximum 3 pages). 
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role. 

 Please do not send any additional information.  Only short-listed candidates will be contacted.