Consortium Project Manager

Duties and Responsibilities 

Project Implementation Follow-up

Project Planning

1. Ensure timely organization of project kick-off and close-out meetings
2. Ensure that project has an implementation strategy and work plan
3. Together with Area Coordinator, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives 

Project Implementation Follow-up

1. Oversee the implementation of project ensuring that technical requirements and quality standards are considered and respected during project implementation.
2. Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points
3. Monitor output achievement, cash burn rates and ensure a timely completion of project through review of PMFs, BFUs and project reports
4. Ensure that contractual obligations are met in terms of project deliverables 

Project Quality Control

1. Ensure the application of a practical field based M&E system/plan for the project
2. Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources 
3. Advise Area Coordinators, Project officers and Technical Coordinators to adapt project according to monitoring and evaluation findings
4. Advise on and assist with project reviews conducted by MEAL
5. Together with the MEAL team, ensure capitalisation of best practices and lessons learnt for projects in the area of operations

Implementing Partners 

1. Support the project and partnership teams to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.
2. Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
3. Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration
   1. External Relations
4. Establish, maintain, and improve active and regular working relationships with local authorities 
5. Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementation
6. Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
7. Donor liaison, and management of donor visits for projects under his/her responsibility. 
8. Participation in relevant coordination mechanisms

Administrative and Operational Management of Project Implementation

2.1. Finance

1. Review the project BFU(s) to avoid under/over spending
2. Ensure accurate budget forecasting and expense planning

2.2. Logistics

1. Contribute to the development of project procurement plans
2. Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario 
3. Ensure timely procurement and adherence to rules of origin and nationality 

2.3. Administration/HR

1. Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)
2. Proactively adapt the project staffing structure to needs and funding 
3. Ensure regular performance appraisal and career management of project teams
4. Ensure a positive working environment and good team dynamics 
5. Manage interpersonal conflicts
6. Ensure capacity building among project staff

2.4. Transparency/Compliance

1. Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures
2. Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures
   

2.5.  Security

1. Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs
2. Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

2.6.  Implementing Partners 

1. Support the FLATS and partnership teams to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required
2. Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner
3. In collaboration with the FLATS/Partnership teams, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans where required
4. Oversee the development of capacity building framework and action plans with full participation of partners
5. Ensure partners provide all project documents required by ACTED and its donors in a timely manner and according to ACTED standards.

Expected skills and qualifications

• Degree in relevant field of expertise; therefore economic, business development, gender studies. 
• At least 5 years of experience in project implementation on the field, preferably in an international context;
• Being a strong team player;
• Familiarity with the aid system, and ability to understand donor and governmental requirement;
• Excellent communication and drafting skills;
• Ability to coordinate and manage staff and project activities;
• Proven ability to work creatively and independently both in the field and in the office;
• Ability to organize and plan effectively;
• Ability to work with culturally diverse groups of people;
• Ability to travel and work in difficult conditions and under pressure;
• Fluent English skills required;
• Knowledge of local language and/or regional experience is an asset.

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