Эта вакансия уже завершена
DUTIES & RESPONSABILITIES
1. Provide accounting services for the base:
- Checks entries
- Provides information pertinent to the correct budgetary charging of expenses and monitors budget entries
- Verifies physical cash count
- Makes bank reconciliation
- Archives accounting documentation in accordance with ACTED procedures
2. Cost Control:
- Ensures proper cost allocation
- Ensures the proper use and plan of running costs
3. Setting in place and following up financial collaboration and coordination with mission partners:
- Implements and monitors the modes of financial management in the framework of joint projects
- Establishes with the partner the financial and budgetary aspects of partnership conventions and agreements
- Verifies the partners accountancy and financial reports
- Ensures that the undertakings of ACTED and its partners on financial and budgetary matters are respected
- Plays a role in consolidating the capacities of partners where a need is identified
4. Ensure compliance with purchasing procedures:
- Performs quality control of the tendering procedure
- Ensures quality control of the invoices
- Checks the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)
5. Financial Reporting preparation and support
- By the 5th of each month, control that the financial information at the base level is accurate, complete and submitted on time for monthly and yearly closures
- Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
- Follow-up payments from donors and financial project close-out (contract liquidation).
- Ensure the review and control of partners’ financial reports and documentation
- For each partner’s report received, check the physical documentation and its consistency with the partner’s ledger, check the expenses allocations
- Check that the partner’s expenses are correctly recorded in SAGA
6. Cost Analysis (between the 10th and 15th of each month and upon request)
- Update the Running Costs follow-up tool at the capital level and conduct market surveys upon request of the CFM
- Update the Allocation Tables (monthly and upon new contract signature as well)
- Update the ACT follow-up tool and suggest potential reallocations to the CFM
- Upon request, present a cost analysis of the capital level and the base to CFM and CD to support the decision making process
7. Participate in quarterly and annual audits:
- At the end of the contract or annually, prepare the files to be sent to headquarters (final checking of invoices and their presence, complete the risk file if necessary)
- Prepare the document base on external/ internal Auditors query
- Finalize the dispatch of files by adding labels and adequate packaging
8. Training and Capacity Building
- Ensure training of base finance staff on ACTED FLAT Procedures and tools
- Support the finance and administration teams in the mastering of financial documents, accounting software SAGA:
- Contribute to the global efficiency enhancement of the teams
- Perform trainings on financial management to local partners
KEY PERFORMANCE INDICATORS
- Accuracy in partner’s accounting and reporting
- Accuracy in bank payments
- Accuracy in cost allocation and budget implementation
- Accuracy in mission accountancy
- Accuracy of the mission finance archive
SKILLS AND KNOWLEDGE:
- Good knowledge of accounting and bookkeeping procedures
- Advanced MS Excel skills (creating spreadsheets and using financial functions)
- Familiarity with accounting software (e.g. 1C; SAGA, QuickBooks)
- Intermediate level of English
- Extreme attention to detail, with an ability to spot numerical errors
- Self-Organizational skills and ability to work with minimum level of supervision
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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”
Andrii Lisovskyi