Project Officer

FUNCTIONS

Project Planning

• Jointly with the Area Coordinator and the relevant Project team:
  1. plan the stages of project implementation in their oblast, and set direction by prioritizing and organizing activities and resources, and
     1. update project implementation strategy, approaches, tools, and materials, to achieve the project objectives.
• Promote and share ideas for improvement and necessary changes in the activities based on lessons learned and best practice guidance (ACTED internal and external cluster guidance).

Project Implementation

• Together with the Area Coordinator and the relevant Project team, manage the implementation of the relevant project activities, this may include, but is not limited to:
  • conducting rapid needs assessments in the field;
  • based on assessment data, assisting with identification of specific project locations, design and implementation of appropriate project interventions in coordination with the Area Coordinator relevant Project team,

1. establishing a process and workplan to distribute pre-kitted items to eligible households in targeted raions, manage distributions in a safe and transparent manner, and ensure all relevant project documentation is properly completed;
2. preparing technical specifications and associated procurement documents in a timely manner for submission to the Logistics team for purchase, and associated follow up;
3. providing support and guidance to CSOs implementing activities in your area, including monitoring visits and providing relevant and constructive feedback to ensure required milestones are met per the project schedule;
4. engaging with local authorities, local organisations and other stakeholders on an on-going basis to communicate project updates and request relevant permissions, cooperation or support (as applicable).

• Ensure that the activities target the most vulnerable and that beneficiaries are selected in line with the relevant programmatic targeting criteria and donor guidelines, and in line with ACTED standards.
• Track progress of activities in line with the pre-established workplan, and project indicators, together with the Area Coordinator / relevant project team and take appropriate steps to adjust project activities if needed.
• Anticipate and mitigate day to day obstacles/problems rand trouble-shoot any unforeseen challenges during the project implementation, including contributing to ACTED’s project risk register.
• Swiftly identify issues that may result in programmatic or reputational risk for ACTED and its donors, and:
  1. immediately refer such issues to the Area Coordinator and the relevant Project team / Compliance & Transparency team (as applicable); and
  2. where requested, participate in the process /decisions to mitigate/overcome such risks.
• Ensure efficient use of resources in area of responsibility.
• Where requested, develop external communication materials and ensure their proper presentation / distribution to partner humanitarian organizations, state and local authorities (directly or via ACTED liaison team as directed).

Internal reporting and coordination

• Liaise regularly with the logistics and/or finance teams to facilitate project’s FLAT procedures.
• Establish and / or use existing tools to provide regular and timely updates on progress and challenges to supervisors.
• Contribute to drafting of (internal and external) project progress reports, ensuring the quality and accuracy of information provided.

Experience and skills

• At least 1 year of experience in the humanitarian and/or development sector (strongly preferred).
• University level education in social sciences, political sciences, public administration, research or relevant field will be considered an advantage.
• Available for travel to the settlements located within 5 km of the contact line.
• Previous experience drafting reports and memos, and making presentations.
• Good knowledge of the workings of local government systems.
• Proven ability to work autonomously, and at distance, with strong reporting skills
• Proven ability to work in Microsoft Excel, Word and Outlook.
• Fluency in Ukrainian and a working knowledge of spoken and written English is required (and will be assessed via interview).
• Motivated to work as part of a teamwork in a multicultural environment, requiring flexibility and ability to work to tight deadlines
• Willingness to travel to other ACTED/IMPACT field offices.

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