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Main duties and responsibilities include:
1.1. Undertake procurement for the field (sub)offices in line with ACTED procurement procedures;
1.2. Ensure compliance with the ACTED procurement procedures;
1.3. Undertake train, taxi and hotel bookings for ACTED staff in line with ACTED Procedures
2. Stock & assets
2.1. Responsible for inventories in Lviv office;
2.2. Ensure up to date Lviv Asset Register.
3. Fleet & delivery management
3.1. Coordinate travel of staff ;
3.2. Ensure proper maintenance and follow up of ACTED rented car(s);
3.3. Accountable for the compliance with the fleet procedures;
3.4. Preparing the fleet/fuel consumption report, checking accurateness of logbook(s) according to Logistics Manual;
3.5. Preparation of weekly Movement Plan.
3.6. Coordinate deliveries to Lviv sub-office;
3.7. Accountable for the compliance with delivery procedures.
4. IT & Communication
4.1. Taking care of mobile/satellite phone top-up/tracking in the Lviv office;
4.2. Focal point for IT in the Lviv office.
5. Documentation management
5.1. Prepare, store, and update the external agreements for the Lviv office.
5.2. Ensure the relevant documentation (receipts, acts of acceptance, signed agreements etc.) is sent or received as required5.3. Physical and electronic filing (scanning) of Logistics documentation in line with ACTED procedures.
5.4. Contribute to monthly Logistics internal reporting
6. Any other tasks assigned by line manager
- Knowledge of local suppliers;
- Good knowledge of territory and roads in Lviv (Government Control Areas);
- Fluency in English is an asset;
- Computer literacy (MS Office, Internet)
- Past experience in logistics role is an asset.