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LOGISTICS ASSISTANT

ACTED
1 месяц назад
15 июля 2022
Киев вулиця Обсерваторна, 10.

Main duties and responsibilities include:

1. Procurement

1.1. Undertake procurement for the field (sub)offices in line with ACTED procurement procedures;

1.2. Ensure compliance with the ACTED procurement procedures;

1.3. Undertake train, taxi and hotel bookings for ACTED staff in line with ACTED Procedures

2. Stock & assets

2.1. Responsible for inventories in Kyiv office;

2.2. Ensure up to date Kyiv Asset Register.

3. Fleet & delivery management

3.1. Coordinate travel of staff ;

3.2. Ensure proper maintenance and follow up of ACTED rented car(s);

3.3. Accountable for the compliance with the fleet procedures;

3.4. Preparing the fleet/fuel consumption report, checking accurateness of logbook(s) according to Logistics Manual;

3.5. Preparation of weekly Movement Plan.

3.6. Coordinate deliveries to Kyiv sub-office;

3.7. Accountable for the compliance with delivery procedures.

4. IT & Communication

4.1. Taking care of mobile/satellite phone top-up/tracking in the Kyiv office;

4.2. Focal point for IT in the Kyiv office.

5. Documentation management

5.1. Prepare, store, and update the external agreements for the Kyiv office.

5.2. Ensure the relevant documentation (receipts, acts of acceptance, signed agreements etc.) is sent or received as required5.3. Physical and electronic filing (scanning) of Logistics documentation in line with ACTED procedures.

5.4. Contribute to monthly Logistics internal reporting

6. Any other tasks assigned by line manager

Requirements:

  • Knowledge of local suppliers;
  • Good knowledge of territory and roads in Kyiv (Government Control Areas);
  • Fluency in English is an asset;
  • Computer literacy (MS Office, Internet)
  • Past experience in logistics role is an asset. 

HR

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