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01.10.2019

Finance and Administration Assistant

ACTED
Негосударственные организации / NGO
  • Регион:Славянск
Английский (выше среднего)

Remuneration: USD 550 before taxation

 

Duty station: Sloviansk

 

Functions:

 

Administration

  1. Assist Finance/HR/Admin department for preparing administrative letters by request at field level;
  2. Assist Finance/HR/Admin department in order to make sure that all Admin FLAT procedures are implemented and following regularly in the field;
  3. Update the Premises follow up table, update premise contracts, follow their payments with finance.

4 Ensure the external contacts database is updated and shared as needed

 

Filing and Reporting

  1. Physical and electronic filing (scanning) of HR, Administration and logistics documentation in line with ACTED procedures.
  2. Contribute to monthly internal reporting

 

Documentation management

  1. Prepare and update the external agreements for the field (sub)offices.
  2. Ensure the relevant documentation (receipts, acts of acceptance, signed agreements, mission leaves, attendance sheets etc.) is sent or received as required.

 

Financial support

  1. Ensure the reporting for the expenditures is conducted properly and in-time.
  2. Contribute in update the Running Costs follow-up tool and conduct market surveys upon request.
  3. Contribute in a cost analysis of the mission to support the decision making process.
  4. Provide support to ACTED Senior Finance and Administrative Manager

 

Any other tasks assigned by line manager

 

Requirements:

  • Fluency in English;
  • Experience in administrative and finance role.

 

Why join us:

  1. International team of strong professionals
  2. Centrally located office
  3. Reasonable and fair working conditions
  4. Medical insurance (after trial period)
  5. Working cell phone
  6. Tea and coffee

 

Applications should be submitted with the title or reference of the position (e-mails without mentioned position will be not considered) till October 28, 2019. Only short-listed candidates will be contacted for an interview. ACTED is equal opportunity employer.