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Hr/admin assistant

Негосударственные организации / NGO
  • Регион:Киев

Remuneration: USD 475 - 510 before taxation


Duty station: Kyiv



Under HR & Admin Manager supervision HR/Admin Assistant is responsible for administrative and human resource matters for the Kyiv office and bases according to ACTED guidelines.




  1. 1. Administration
  • Assist HR & Admin Manager for preparing all administrative letters;
  • Assist HR & Admin Manager in order to make sure that all Admin FLAT procedures are implemented and following regularly;
  • In charge of premises contract making and / or renewal as and when requested by HR & Admin Manager;
  • Update the Premises follow up table, follow rent payments with logistics and finance.
  1. 2. Filing:
  • Assist HR & Admin Manager in filing physically and electronically all administration and HR files in capital office.
  1. 3. Recruitment
  • Prepare vacancy announcements for recruitment of national staff and circulate through relevant channels;
  • If requested by HR & Admin Manager, take part in interviewing candidates;
  • Inform candidates about result of interviews and follow up hiring of successful candidates;
  • Check references of candidates.
  1. 4. Staff Follow-Up
  • Collect attendance sheets, leave request forms and other required forms from the sub offices on a monthly basis;
  • Assist HR & Admin Manager in filing attendance sheets, leave request forms and other required forms in the capital office.
  • Any other tasks assigned by line manager



  • Up to 1 year of relevant experience in HR/Admin, possible employment of just graduated students
  • Fluent written/ verbal English is a must
  • Strong command of Excel
  • Ability to multitasking
  • Strong personal interest in humanitarian or human rights issues
  • Respect of humanitarian and ACTED core values


Applications only in English should be submitted with the title or reference of the position (e-mails without mentioned position will not be considered) till October 15, 2019. Only short-listed candidates will be contacted for an interview. ACTED is equal opportunity employer.