Logistics Assistant

About us

The HALO Trust is the world's oldest and largest humanitarian mine action organisation with 8,500 staff in 25 countries and territories. We lead the effort to protect lives and restore livelihoods for those affected by conflict. We remove landmines and make safe other weapons such as cluster bombs, stockpiles of small arms and improvised explosive devices (IEDs).

Since the beginning of operations in Ukraine in early 2016, HALO has grown into the largest international mine action operator in the country. Over 400 national staff are deployed across the government-controlled area of Donetsk and Luhansk regions. HALO teams conduct survey and marking of hazardous areas, risk education, and clearance operations. All staff members are trained in line with international standards, and HALO has developed a set of unique standard operating procedures that are specifically designed to deal with the mine threat encountered in Ukraine.

Main responsibilities and tasks:

• Provide support to procurement, fleet and logistics department, maintain supplier information such as qualifications, delivery times, product ranges, etc.
•  Implementing the organization’s policies on all aspects of procurement, materials building management, logistics and transport in order to support the implementation of the organisations goals.
•  Track inventory of office equipment located in Kyiv HQ
•  Responsible for arranging shipments both import and export and organising custom clearance.
•  Responsible for placing and following tracking of all international orders.
•  Support to carry out monthly and annual property inventory stock check in the programme.
•  Support logistics department and maintain offices and accommodation located in Kyiv.
•  Oversee building maintenance.

General Support Officer Requirements:

•  Bachelor degree in accounting, business management or a similar field would be considered as an advantage.
•  Minimum 2+ years of experience as a Procurement/Logistics/Admin Officer or in a similar position.
•  Proficient computer skills, including Microsoft Office Suite (Excel, Word, Power Point, and Outlook).
•  Experience in working with 1C accounting system would be considered as a significant advantage.
•  Experience in customs clearance and international procurement would be considered as an advantage.
•  Strong communication and negotiation skills.
•  Good analytical and strategic thinking skills.
•  Good command of English, Russian and Ukrainian language.
•  Attention to details.
•  Driving licens.