Transport Assistant

Deadline for application: 2 December 2020 - 23:59 Central European Time (CET/CEST)

Background

The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professional for the position of Transport Assistant with its field office in Luhansk. The OSCE is committed to achieving a better balance of women and men within the Organization.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine.

 Tasks and Responsibilities

Tasks and Responsibilities:

Under the direct supervision the Administrative Officer in the Monitoring Team (MT)/Patrol Hub (PH)/ and overall guidance of the Director, Administration and Finance /General Service (GS)/Transport unit in HO the Transport Assistant assists with administration of Mission Members in the following services:

1. Providing administrative support to the planning and organizing of the Patrol Hub (PH) day-to-day operations under their area of responsibility;
2. Supporting the development of patrol plans, including providing assistance in the allocation of vehicles and equipment, logistical arrangements and ensuring the completion of post-patrol procedures;
3. Ensuring that vehicle fleet remains in best possible technical and visual condition, and proposing criteria for the use of vehicles, maintaining accurate and complete vehicle records;
4. Liaising with SMM Transport Office in Kyiv on all vehicle maintenance and repair issues, road traffic accidents;
5. Participating in vehicle inspection process prior to departure and upon arrival at the location. Performing first line vehicles service/repair assessment, and maintaining, updating and making available vehicle maintenance/ repair database;
6. Ensuring adherence to maintenance and withdrawal schedules for vehicles and organizing the preparation for disposal of written-off vehicles presented to FMMC;
7. Liaising with PH Operations on vehicle operational use, allocating of vehicles to designated patrol groups and patrol routes;
8. Coordinating vehicle recovery from the field in case of reported malfunction to the nearest safe location;
9. Submitting daily, weekly, monthly reports of vehicle/fuel use, preparing statistical reports on usage/distribution of vehicles;
10. Coordinating all driver training activities at PH level. Participating in induction training for Mission Members in the area of transport. Briefs or trains junior/newly appointed staff as needed;
11. Coordinating local drivers, preparing their work schedule, and when required, drive official vehicles;
12. Monitoring stock of transport supplies, preparing request to supply vehicle spares, tires, liquids, lubricants, tools and equipment on a regular basis through Transport unit in Kyiv. Procuring minor supplies locally in case of urgent need;
13. Liaising with the business, local authorities and institutions as per the instructions given by the supervisor;
14. Performing other tasks as assigned.

 Necessary Qualifications

•  Citizenship of Ukraine or holding permanent resident status in Ukraine;
•  Secondary education supplemented by specialized studies in Administration, Transport, Logistics;
•  Minimum 4 years of work experience in a national or international large administrative set up;
•  Computer literate with practical experience with Microsoft applications and other specialized stock tracking software;
•  Professional fluency in English, Ukrainian and Russian languages, both oral and written;
•  Valid driving license B and desirable C;
•  Mechanical and/or minor repairs aptitude;
•  Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments;
•  Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
•  Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
•  Cultural sensitivity and judgment.

 Required competencies

 Core values

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization's core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

Core competencies

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

 Remuneration Package

 Monthly remuneration, subject to social security deductions is 1 029 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

 How To Apply

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.