Transport Assistant

Background

The OSCE Special Monitoring Mission to Ukraine (SMM) is looking for highly qualified, motivated and experienced Ukrainian professional for the position of Transport Assistant with its field office in Odesa. The OSCE is committed to achieving a better balance of women and men within the Organization.

Initial duration of appointment is for 12 months, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine.

Tasks and Responsibilities

Under the direct supervision of the Deputy Team Leader in the MT and overall guidance of the Director, Administration and Finance/General Services/Transport Unit in Head Quarter, the Transport Assistant assists with administration of Mission Members in the following services:

• Providing administrative support to the planning and organizing of the MT day-to-day operations under their area of responsibility;
• Supporting the development of patrol plans, including providing assistance in the allocation of vehicles and equipment, logistical arrangements and ensuring the completion of post-patrol procedures;
• Ensuring vehicle operational readiness to include preventative maintenance, inspections, fuel, equipment, inventory, and accountability. Proposing criteria for the use of vehicles, maintaining accurate and complete vehicle records;
• Liaising with Transport Officer in Kyiv on all vehicle maintenance and repairing issues, road traffic accidents;
• Participating in vehicle inspection process prior to departure and upon arrival in the location. Performing first line vehicles service/repair assessment and maintaining, updating and making available vehicle maintenance/repair database;
• Ensuring adherence to maintenance and withdrawal schedules for vehicles and organizing the preparation for disposal of written off vehicles presented to FMMC;
• Coordination with MT Operations and Management on vehicle operational use, allocation of vehicles to designated patrol groups and patrol routes;
• Coordinating vehicle recovery from the field in case of reported malfunction to the nearest safe locations;
• Submitting daily, weekly, monthly reports of vehicle/fuel use, preparing statistical reports on usage/distribution of vehicles;
• Coordinating at MT level all drivers training activities. Participating in induction training for Mission members in the area of transport.  Briefs or trains junior/newly appointed staff when needed;
• Monitoring stock of transport supplies, preparing request to supply vehicle spares, tires, liquids, lubricants, tools and equipment on a regular basis through Transport unit in Kyiv Procuring minor supplies locally in case of urgent need;
• Liaising with the business, local authorities and institutions as per the instructions given by the supervisor;
• Performing other tasks as assigned.

Necessary Qualifications

• Citizenship of Ukraine or holding permanent resident status in Ukraine;
• Secondary education supplemented by specialized studies in Administration, Transport, Logistics;
• Valid driving license B and desirable C;
• Minimum 4 years of work experience in a national or international large administrative set up. Mechanical and/or minor repairs aptitude.
• Computer literate with practical experience with Microsoft applications and other specialized stock tracking software;
• Professional fluency in English, Ukrainian and Russian languages, both oral and written;
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
• Cultural sensitivity and judgment.

Remuneration Package

Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.