Travel Assistant

Background

The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Travel Assistant with its Field Office in Kyiv. The OSCE is committed to achieving a better gender balance of women and men within the Organization.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/uk/special-monitoring-mission-to-ukraine.

Tasks and Responsibilities

Under the direct supervision of the National Procurement Officer, the Travel Assistant is responsible for the following tasks:

• Conducts travel arrangements for all Mission Members: Receives reviews and completes the Official Travel Request/Authorisation (OTA). Purchases air and train tickets in accordance with travel request;
• Provides guidance, advice and support in regard to Travel rules, regulations and relates issues to administrative staff members in OSCE SMM Head Office and Monitoring Teams;
• Makes hotel reservations for Mission Members traveling on official duty trips;
• Conducts transport arrangements or books taxi vehicles for Mission Members traveling on official duty trips;
• Maintains regular communication with administrative staff members in OSCE SMM Head Office and Monitoring Teams;
• Performs other duties as required.

Necessary Qualifications

Ukrainian citizenship or holding permanent resident status in Ukraine;

• Completed secondary education supplemented by formal studies/training in Administration commerce or travel;
• Minimum of three years' experience as travel clerk, administrative assistant/clerk or in other related field, part of which should preferably have been in an international environment;
• Computer literate with practical experience in Microsoft packages;
• Knowledge of international ERP systems such as Oracle would be an asset;
• Ability to work independently;
• Good judgement and communication skills;
• Attention to detail and accuracy in maintaining filing systems;
• Professional fluency in English, Ukrainian and Russian languages, both oral and written;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
• Cultural sensitivity and judgment.

Remuneration Package

Monthly remuneration, subject to social security deductions is 837.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.