HR Assistant in non-profit organization

HR Assistant, WFP Project, FSD Ukraine

Supervised by: Senior Finance Officer 

Duty Station/Location: Kharkiv, Ukraine

 FSD is non-government, neutral, independent organization, with HQ based in Geneva, Switzerland. In Ukraine, FSD conducts Mine Action activities which aim to reduce social, economic and ecological impact of mine, ERW contamination.

 Roles and Responsibilities:

 The HR Assistant is responsible for all HR and Administrative matters of the WFP Ukraine project including but not limited to the following duties:

• To recruit national staff.
• To maintain the personnel records according to Ukrainian legal requirements (in the Ukrainian accounting system).
• To prepare internal personnel documents in line with Ukrainian legal requirements.
• To ensure that primary documents comply with the criteria set by Ukrainian legislation.
• To monitor the valid Ukrainian legislation to make sure that FSD complies with the valid requirements.
• To interact with Ukrainian Tax Authorities on any and all inquiries, audits or inspections.
• To facilitate the examination of financial records and external audit when necessary.
• To compile all documentation for monthly submission to FSD HQ.
• To process of personnel documents and HR management.
• To prepare of Ukrainian HR documents.
• To liaise with Ukrainian state institutions and/or subcontractors on various issues: amendment to FSD state registration, changes of signatories in banks, international staff residency/work permit applications, humanitarian aid receipt and customs clearance, etc.
• To ensure confidentiality of all files (e.g. contracts, budgets, etc.)
• Perform other related duties as required by the management team and inform the Senior Finance Officer if there are any problems affecting his/her areas of responsibility.

 Mandatory Competencies:

• Minimum of 4 years of work experience in the sphere of personnel accounting, preferably with some experience in a similar role in a Charity Fund.
• Experience with Ukrainian HR and knowledge of Ukrainian HR legislation.
• Fluency in Ukrainian.
• Proficient user of 1C 8, M.E.Dok, Сота;
• Competent with MS Office applications.

 Preferable Competencies:

• Good knowledge of English 
• Experience working with INGOs.

 Location and Travel:

The HR Assistant role is based in Kharkiv, Ukraine, but may also involve travel to other FSD Ukraine programme locations if required.

General:

• Work within the framework of FSD's core values, promoting its ethos and mission statement; especially honesty, impartiality and non-political alignment. 
• Work towards achieving FSD organisation and programme level objectives. 
• Ensure familiarity with and adhere to all FSD policies and procedures. 
• Participate in FSD training activities as and when requested by FSD Ukraine.
• Undertake the role in a manner appropriate to respective cultural contexts and within all local legal frameworks. 
• Undertake any other duties appropriate to the post as may be required.

 Deadline for applications:

• Applications will be reviewed on a rolling basis.
• Start date - as soon as possible.
• Duration - 8 months with possibility of extension subject to performance and funding.

 Interested candidates should submit the following documents:

• CV in English with salary expectations;
• Details of two references (telephone number and email