Finance Manager

Polish Humanitarian Action (PAH) is looking for a Finance Manager to oversee financial, budgeting, accounting, and compliance of programs supporting humanitarian operations in conflict-affected areas of Ukraine. 

General information:

Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with mission in Ukraine

Position: Finance Manager

Location:  Kyiv

Job terms: Full time

Type of job: Service Contract

Duration:  3 months with likely extension and transition to employment contract

Starting date: ASAP

We strongly encourage qualified candidates to apply immediately as applications will be reviewed on a rolling basis.                                                                                                                                     

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization that provides humanitarian and development assistance worldwide. Since 1992, PAH has operated programs in 46 countries, supporting sustainable and stable development of regions suffering the consequences of armed conflicts, natural disasters and other humanitarian crises. 

Operating in Ukraine since August 2014, PAH is uniquely positioned with a wide network of partners and donors to deliver humanitarian aid to the most vulnerable conflict-affected people during this crisis. PAH provides assistance to internally displaced people and the elderly and single mothers, working in the sectors of Protection/Advocacy, WASH, Food Security/MCPA, Shelter/NFI and MHPSS. PAH Ukraine is rapidly expanding its operations in response to the armed conflict and seeks dynamic candidates comfortable with a fast-changing environment who are eager to scale operations quickly.

Visit www.pah.org.pl for more information.

Key Duties and Responsibilities

Strategy & Leadership

• Set and implement the strategy for the finance, budgeting, accounting and compliance functions to support the rapid growth of the mission

• Contribute to the mission’s country-wide strategy and growth by prioritizing and organizing finance and budget actions, and aligning resources to achieve those objectives

• Streamline and redefine existing processes to reduce administrative burden, paying particular attention to opportunities to digitize processes such as internal signatures and document storage

• Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances

• Maintain high ethical standards and treat people with respect and dignity

• Recognize opportunities for innovative action and create an environment of empowerment

• Demonstrate an awareness of own strengths and development needs and model behavior consistent with a growth mindset

Operations - Financial

• Initiate and see through the establishment of internal controls and local finance policies & procedures (e.g. approval authority matrix, segregation of duties matrix, cash handling and banking/payment procedures, cost allocation special circumstances, etc)

• Assess current and anticipated finance needs and appropriate structure as the Ukraine mission evolves

• Ensure effective, transparent use of financial resources in compliance with PAH and donor policies and procedures

• Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of PAH Ukraine programs

• Maintain appropriate local insurance coverage

• Provide monthly standard accounting submissions to PAH HQ, including general ledger files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner

• Maintain schedules to record and track budget vs cash vs commitments in real-time for the early stages of this response

• Provide ad hoc management reports to the Head of Mission and Head of Operations, including expenditures by cost center/project, subgrantee reporting and other financial information, in a timely and accurate manner

• Develop master budgets with the Head of Mission, Head of Programs, and Head of Operations, and develop and implement grant budgeting and forecasting systems

• Oversee/perform financial review of team members expense reports (travel expense reports and operational expense reports), payment requests, purchase requests, contracts

• Oversee and identify areas for improvement and efficiencies in payroll and accounting

• Ensure compliance with national and local tax and labor laws

• Support Ukraine mission in developing proposal budgets in coordination with field and HQ teams

Team Management

• Participate in and/or lead recruitment and hiring of growing team of accounting, finance and budget professionals

• Coach team members, helping them grow professionally, take on additional responsibilities, improve performance & reach objectives

• Coach and transform team accustomed to paper-focused operations into a modern digital enterprise, identifying opportunities and technology for digitizing finance, accounting, budgeting, tracking, and compliance functions

• Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence, and cultivate resilience and well-being under challenging situations

The successful candidate will be selected based on the qualification requirements described below:

• University degree in finance, accounting, or business administration

• 3 or more years experience in a senior finance role, managing budget and expenditures 

• Experience scaling finance, budget, and accounting team from a smaller operation to a larger one is a plus

• University degree in Finance, Accounting or Business Administration, masters preferred

• Experience working on large international projects, experience with international NGOs preferred but those with equivalent private sector experience will be considered

• Must have 8+ years of general work experience, including 4+ years of experience managing a team of finance, budget, and accounting professionals

• Proficiency in Microsoft Office programs (mainly Excel); ability to quickly learn other financial management and accounting software

• English proficiency required, Ukrainian and Russian fluency required

How to apply

Please fill in the online application form and submit your resume (max 2 pages) and cover letter in English no later than September 15 2022. In your cover letter please indicate your earliest possible start date.

Please note that only short-listed candidates will be notified.

Due to the urgency to fill the post, applications will be reviewed on a rolling basis. PAH reserves the right to close the job opening before the deadline.