Health Manager

The humanitarian aid organizations "Medicos del Mundo" and "Arzte der Welt" are the Spanish and German division of the international network Medecins du Monde/Doctors of the World (MdM).

MDM has been operating in Ukraine since August 2015 and is currently implementing an emergency response and recovery program in the Eastern part of Ukraine.

The program is implemented around two main components: direct delivery of services through multidisciplinary mobile units (including PHC, SRH, MHPSS and support to GBV survivors); strengthening of local health system (with a specific focus on PHC, SRH, MHPSS and GBV) through capacity building of health and non-health staff, awareness raising and advocacy.

For our program in Ukraine, to support our activities, we are looking for HEALTH MANAGER based in Bakhmut.

Under the direct supervision of the Field Coordinator with the technical guidance of the

Medical Coordinator (MedCo) the incumbent will carries following responsibilities:

Program Management:

Project Implementation

• To assist FieldCo with the implementation of the general MdM medical activities according to plans, in coordination with MedCo and Mental Health Coordinator (MHCo).
• To provide supervision and technical support to the Health Officer on his/her daily tasks and ensure effective and efficient implementation of the planned activities.
• To provide supervision and technical support to the Medical Team (Outreach team and Health Focal Points) on their daily tasks and ensure effective and efficient implementation of the planned activities.
• To ensure that all components of the program are consistent and in line with medical needs and standards.
• To support the implementation of Monitoring and Evaluation systems, contributing to the development and implementation of data collection processes.
• To ensure that Medical team (Outreach team and Health Focal Points) are reporting within agreed timeframes and in respective quality
• To communicate regularly and effectively with the FieldCo, MedCo and MH Co through
• To participate in needs assessments, data collections, and monitoring visits with other MdM staff
  

Medical Team Support

• To support MedCo and MHCo to assess needs, plan and conduct workshops and trainings in coordination with Health Officer.
• To contribute in the design of trainings (on the job training, training on health education, capacity building on reporting etc...) in coordination with MHCo and MedCo.
• To support, coach and mentor the Medical team ( Outreach team and Health Focal Points) in the adequate implementation of all their activities.
• Report about any human resources issue to the FieldCo and MedCo.
• Arrange and co-chair regular MdM Outreach team coordination meetings in Bukhmut.

Capacity building support

• To support the Health officer to create a capacity building plan for Donetsk oblast.
• To coordinate with different Health authorities in different levels with the support of Health Officer, MedCo and MHCo
• To support the Health Officer in the adequate implementation of all the capacity building activities.
• To supervise the Health officer on the evaluation of the quality of trainings
• To provide quality and evidence-based support to Health officer to implement the planned trainings.

Technical Support:

• To participate to the recruitment of medical local staff for the Outreach team.
• To support the team in the implementation of MdM Health Guidelines and procedures as well as the introduction of International Diseases Classifications.
• To supervise the Outreach team's weekly and monthly schedules and ensure correct implementation.
• To supervise Capacity building activities weekly and ensure correct implementation.
• To coordinate with FieldCo and LogCo on movement requests for field trips.
• To ensure a regular communication with the Outreach team to help improve the performance of the team and address the needs that the medical teams have identified.
• To ensure timely reporting of Health staff.
• To coordinate technical visits and hold regular meetings with MedCo and MHCo with prior agreement of FieldCo.

Coordination with NGOs, local associations:

Upon request of the Field Co:

• To maintain regular contacts with other medical NGOs and organizations, through meetings, training, workshops, etc.
• To attend regular Health Cluster meetings at field level if Medco is not attending.
• To ensure coordination and communication with health partners and MdM project partners in collaboration with liaison officer.
• To provide a short summary of meetings attended.

Management of medical stock and logistic chain for medical purchase:

• To ensure Outreach team has adequate equipment, material & medication to function
• To supervise the pharmacy activities in terms of quality of storage conditions in collaboration with Logistics department and management (consumptions, orders & inventory)
  

Reporting:

• To analyse the medical data on a regular basis and set up corrective measures in coordination with MedCo and/or FieldCo. To inform and discuss with MedCo irregularities in the system.
• To provide weekly and monthly reports to the FieldCo and Medco, detailing activities done, supervision, training given, assessments undertaken etc.
• To follow up health program issues and sharing of information with MedCo and FieldCo

Other:

• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality of services
• Perform other additional duties on request of Field Coordinator
  

Minimum level of competency:

• Academic background: Medical Doctor, Nurse, Midwife or with a relevant background on health studies
• Significant experience working with NGOs
• Knowledge of public health issues
• Experience in outbreak management and emergency response specially on Reproductive Health.
• Knowledge of Ukrainian policy and national guidelines.
• Experience in working and meeting with local authorities, partners and staff in a tricky context
• Ability to have a global overview of a program (not only on medical plan)

Language and computer skills:

• English / Russian / Ukrainian (fluent writing and speaking);
• Excellent knowledge of office tools (MS Word, MS Excel, PowerPoint)
  

COMPETENCE PROFILE:

• Ability to take quick decisions according to the context in coordination with the team
• Diplomacy
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Organizational skills
• Good writing and communication skills
• Team work spirit
• Gender sensitive

To apply:

• Send CV + cover letter;

We offer:

• Fixed term contract until the 31/12/2019 with possible extension (depends on successful performance and availability of funds).
• Medical insurance.
  
• Full -time job
• Location: Bakhmut

Position will be filled on an ongoing basis

Please note that only shortlisted candidates will be invited to the interview.