Reception Secretary

Founded in 1896, HERZ has been continuously active in the market for more than 120 years. With 8 sites within Austria, another 23 in Europe, incl. Ukraine and more than 3,000 employees at home and abroad, HERZ Armaturen GmbH is the only Austrian manufacturer that produces equipment for the entire heating and installation industry and is one of the most important internationally.

For our new office in Kyiv we are hiring an Reception Secretary

RESPONSIBILITIES

• Welcoming visitors by greeting them, in person or on the telephone, answering or referring inquiries;
• Guide callers to the right person or department;
• Directing visitors by maintaining employee and department directories, giving instructions;
• Maintaining safe and clean reception area by complying with procedures, rules, and regulations;
• Maintaining continuity among work teams by documenting and communicating actions, irregularities, and continuing needs;
• support for meetings, seminars, workshops etc., maintaining and scheduling conference rooms;
• Serving coffee or tea to guests;
• Ordering supplies;
• Scanning, photocopying, faxing and filing documents;
• Collecting and routing mail and hand-delivered packages;
• Prepare and disseminate correspondence, documents from suppliers, memos and notes;
• File and update contact information of employees, customers and suppliers;
• Develop and maintain a filling system;
• Make travel arrangements;
• Other tasks related to functions of the administrative department;

REQUIREMENTS

• Proven work experience as a secretary or administrative assistant;
• Academic background;
• Fluency in both written and spoken English (or German) and Ukrainian;
• Excellent written and verbal communication skills;
• High degree of multi-tasking and time management capability;
• PC, MS Office proficiency;
• Excellent negotiation and presentation skills;
• Polite and kind style of communication;
• Ability to plan, service, and supervise a variety of meetings and events;
• Being a team-player along being able to work independently and take initiative;

BENEFITS

• Official employment and competitive salary;
• Great team and friendly environment in our new office in Pechersk;
• Paid vacations, holidays, sick leave;
• Medical Insurance;
• Individual trainings and classes for personal development;